Executive Assistant to CEO

2 weeks ago


Manila, National Capital Region, Philippines Philippine Span Asia Carrier Corp Full time

We are seeking a highly organized and professional Executive Assistant to directly support the President of our organization. The Executive Assistant will be responsible for managing the President's office, acting as a liaison between the President and key executives, and ensuring the smooth operation of daily activities. The ideal candidate will possess exceptional communication and organizational skills, be able to handle confidential information with discretion, and have a strong ability to multitask and prioritize.

Responsibilities:

  • Act as the primary point of contact for the President, both internally and externally.
  • Manage the President's calendar, scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize documents, reports, and presentations for the President.
  • Coordinate and facilitate internal and external communications on behalf of the President.
  • Conduct research and prepare briefing materials for the President's meetings and engagements.
  • Attend meetings with the President, take minutes, and follow up on action items.
  • Assist the President in managing and prioritizing incoming requests and correspondence.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Handle special projects and assignments as directed by the President.

Behavioral Requirements:

  • Exceptional professionalism and integrity in handling confidential and sensitive information.
  • Strong interpersonal skills and the ability to build positive relationships with stakeholders.
  • Excellent communication skills, both verbal and written, with the ability to effectively interact with individuals at all levels.
  • Proactive and self-motivated, with the ability to anticipate needs and take initiative.
  • Strong problem-solving skills and the ability to prioritize tasks in a fast-paced environment.
  • Detail-oriented with a high degree of accuracy in work.

Educational and Knowledge Requirements:

  • Bachelor's degree in Business Administration, Communications, or a related field is preferred.
  • Proven experience as an Executive Assistant or similar role, preferably reporting directly to top-level executives.
  • Proficiency in Google Suite, including Google Mail, Google Calendar, Google Docs, Google Sheets, and Google Slides.
  • Familiarity with office management systems and procedures.
  • Knowledge of business etiquette and protocol.

Job Types: Full-time, Permanent

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Pay raise
  • Promotion to permanent employee

Schedule:

  • Monday to Friday

Supplemental pay types:

  • 13th month salary
  • Performance bonus

Ability to commute/relocate:

  • Manila: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

  • Executive Assistant: 1 year (Preferred)

Application Deadline: 05/21/2024


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