executive assistant

2 weeks ago


Pasig, National Capital Region, Philippines Regent Foods Corporation Full time

PA, EA & Secretarial (Administration & Office Support)

Full time

Add expected salary to your profile for insights

As the Executive Assistant to the Chief Operating Officer (COO), you will be the primary point of contact with the COO . Your role will be crucial in ensuring the smooth operation of the COO's office, managing schedules, coordinating meetings, and handling communications. You will provide high-level administrative support, anticipate needs, and proactively manage tasks to optimize the COO's efficiency and effectiveness.

Responsibilities:

  • Calendar Management: Maintain and organize the COO's schedule, including scheduling meetings, appointments, and travel arrangements. Anticipate conflicts and prioritize activities to maximize productivity.
  • Communication: Act as a liaison between the COO and internal teams, external partners, and clients. Screen and manage incoming calls, emails, and other correspondence. Ensure timely responses and follow-ups.
  • Meeting Coordination: Prepare agendas, materials, and presentations for meetings attended by the COO. Take meeting minutes, track action items, and follow up on outstanding tasks to ensure timely completion.
  • Travel Arrangements: Arrange domestic and international travel itineraries, including flights, accommodations, transportation, and visas. Provide detailed travel packs and ensure the COO's travel needs are met seamlessly.
  • Information Management: Maintain confidentiality and handle sensitive information with discretion. Organize and maintain files, records, and documents in both physical and digital formats.
  • Project Support: Assist the COO in various projects, including research, data analysis, and presentations. Coordinate cross-functional teams and ensure project deadlines are met.
  • Expense Management: Process expense reports and reconcile credit card statements in a timely manner. Monitor budgets and track expenses to ensure accuracy and compliance with company policies.
  • Priority Management: Identify priorities and proactively manage competing demands on the COO's time. Anticipate needs and take initiative to address them efficiently.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or related field preferred.
  • Proven experience executive assistant or similar role.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Discretion and confidentiality in handling sensitive information.
  • Detail-oriented with a high level of accuracy in work output.
  • Ability to work independently with minimal supervision and as part of a team.
  • Flexibility to adapt to changing priorities and work in a fast-paced environment.
Your application will include the following questions:

How many years' experience do you have as an executive assistant?

Which of the following Microsoft Office products are you experienced with?

Regent Foods Corporation started with seventy employees in 1988. Today, it has a workforce of more than five hundred that work hand in hand towards the company's mission and vision.

The company continuously tries to come up with new and unique products to add to their list of brands that made Regent what it is today.

Regent Foods Corporation is among the country's top snack food manufacturers and is consistently working towards excellence in its industry. The company promises its loyal consumers and employees that it will always strive through possible expansions and other promising investments.

Today, Regent sits on a 10,000-square-meter lot with full modern machineries and equipments. The company only uses quality ingredients and houses the finest and best employees. Authorized distributorship is nationwide and in the west coast (Los Angeles, California) and Middle East.

Our Vision

To be at par with the global market and to b e recognized as one of the largest Philippine snack food manufacturer delivering nutritious, tatsy and trendy foods at affordable price for the consumers

***We are looking for people who share the same zest for hard work, excellence and life's simple pleasure that can be given by Regent Foods***

Regent Foods Corporation started with seventy employees in 1988. Today, it has a workforce of more than five hundred that work hand in hand towards the company's mission and vision.

The company continuously tries to come up with new and unique products to add to their list of brands that made Regent what it is today.

Regent Foods Corporation is among the country's top snack food manufacturers and is consistently working towards excellence in its industry. The company promises its loyal consumers and employees that it will always strive through possible expansions and other promising investments.

Today, Regent sits on a 10,000-square-meter lot with full modern machineries and equipments. The company only uses quality ingredients and houses the finest and best employees. Authorized distributorship is nationwide and in the west coast (Los Angeles, California) and Middle East.

Our Vision

To be at par with the global market and to b e recognized as one of the largest Philippine snack food manufacturer delivering nutritious, tatsy and trendy foods at affordable price for the consumers

***We are looking for people who share the same zest for hard work, excellence and life's simple pleasure that can be given by Regent Foods***

Perks and benefits

Group Life insurance, allowances depending on the

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