Executive Assistant

2 weeks ago

Pasig, National Capital Region, Philippines Engie Services Philippines Full time

OB SUMMARY:

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the GM. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Executive Support:

  • Completes a broad variety of administrative tasks for the General Manager including managing calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agenda; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the GM's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the GM's time and office.
  • Communicates directly, and on behalf of GM, with Board members, stakeholders, and others
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the GM's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Works closely and effectively with the GM to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the GM updated.
  • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President, some of which may have organizational impact.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the GM's ability to effectively lead the company.
  • Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Information Management and Board Support:

  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics such as correspondence, reports, and presentations.
  • Set up and maintain document management system.
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains internal and external customer confidence and protects the company by keeping information confidential.
  • Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Office Management:

  • Managing the day-to-day operations of the General Manager
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Liaison with internal and external contacts.

Events Management:

  • Assists in planning and arranging events, including organizing catering internal and external events.

Document Control:

  • Spearheads document control procedure of ESPH
  • Safekeeps all policies and procedures of ESPH

Others:

  • Performs other duties as assigned.
  • Supervises the Administrative function of ESPH.

QUALIFICATIONS:

Education: Requires a Bachelor's Degree in Business Administration or a closely related field

Specialized knowledge: Travel Logistics; Full comprehension of Office Management Systems and procedures

Skills (including any technical or interpersonal skills): Good Customer Service Skills; Good organizational skills and ability to deal with and maintain strict confidentiality; Exemplary planning and time management Skills; Technical Skills, including proficiency with Microsoft Office Programs

Abilities: Ability to communicate effectively both verbally and in writing; follow oral and written instructions; Ability to remain professional throughout stressful situations, and resolve problems with creativity, confidentiality, and tact; Ability to manage multiple tasks with continued attention to detail

Other characteristics: Maintain a high level of confidentiality and deal effectively and courteously with employees

Professional Certification (Licenses needed): N/A

Experience: Minimum of 5 years proven experience in secretarial position; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job

Job Type: Full-time

Pay: Php25, Php35,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Schedule:

  • 8 hour shift
  • Monday to Friday

Supplemental pay types:

  • 13th month salary
  • Anniversary bonus
  • Bonus pay
  • Performance bonus
  • Yearly bonus

Experience:

  • Executive Assistant: 1 year (Preferred)

Language:

  • English (Preferred)

#J-18808-Ljbffr

  • Assistant Finance Manager

    2 weeks ago

    Pasig, National Capital Region, Philippines Optimus Executive Search Solutions Full time

    Company DescriptionOptimus Executive Search Solutions, Inc. is an executive search organization based in Makati, specializing in the Fast Moving Consumer Goods (FMCG) and Pharmaceutical Industries. We also provide human resource solutions for companies in various industries such as Banking & Finance, Information Technology, Energy, Real Estate, Retail,...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines SEAOIL Philippines, Inc. Full time

    Are you ready to start your legaSEA? SEAOIL is looking for passionate talents to help make a difference in the lives of Filipinos and fuel their better future. Here's your chance to grow your career with the largest and leading independent fuel company in the country - join us as our next Executive AssistantWhat is this role about?This role is responsible...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Asiapro Multi-Purpose Cooperative Full time

    PA, EA & Secretarial (Administration & Office Support) Asiapro Multi-Purpose Cooperative is a TRUSTED Solutions partner for over 20 years that provides PREMIUM managed services to its clients.We are searching for an amazing Executive Assistant to support our new Overseas Development Group Head. You'll be the go-to person, keeping things running smoothly as...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines The Evergreen Chapels and Crematory Full time

    We are looking for a competent Executive AssistantProvides direct support to the daily routines and tasks of the Company President/GM. This position provides a supportive role to other managers and promotes a professional tone for the Company.DISTINGUISHING CHARACTERISTICS:1. Strong admin & interpersonal/public relation skills.2. Strong communication,...

  • Executive Assistant to the CEO

    2 weeks ago

    Pasig, National Capital Region, Philippines RICHLAND UNITED SOLUTION INC. Full time

    Job Description: Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Colas Full time

    MissionProvide efficient administrative support to the Project DirectorMain ResponsibilitiesCoordinate the diary management of the Project Director as appropriate, screening and channelling telephone calls, enquiries, requests, and appointments. Maintaining executive's agenda and assist in planning appointments, board meetings, conferences etc. Type and...

  • Executive Assistant

    4 weeks ago

    Pasig, National Capital Region, Philippines Colas Full time

    MissionProvide efficient administrative support to the Project DirectorMain ResponsibilitiesCoordinate the diary management of the Project Director as appropriate, screening and channelling telephone calls, enquiries, requests, and appointments. Maintaining executive's agenda and assist in planning appointments, board meetings, conferences etc. Type and...

  • Personal Assistant/Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Expo Centric Full time

    As the Personal Assistant you are responsible for providing comprehensive and proactive support to the Chief Executive Officer (CEO). This role requires exceptional research and organisational skills, discretion, and the ability to handle a wide range of responsibilities with efficiency and professionalism.Responsibilities:Research and Analysis: Conduct...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Full Potential Solutions Full time

    Full Potential Solutions (FPS) is a performance-based analytically driven omnichannel solutions organization with operations in Kansas City, MO, Chennai, India, Bogota, Colombia, and Manila, Philippines that puts culture and employees first. We are a rapidly growing global company, employing the best people, processes and proprietary technology to deliver...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Rider Levett Bucknall Full time

    PA, EA & Secretarial (Administration & Office Support) Handle correspondence, emails, and phone calls efficiently and professionally.Assist with personal errands and tasks as required.Organize and maintain files, records, and documents.Handle confidential information with discretion and maintain confidentiality at all times.Anticipate needs and proactively...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines The Evergreen Chapels Pasig Inc. Full time

    We are looking for a competent Executive Assistant. Provides direct support to the daily routines and tasks of the Company President/GM. This position provides a supportive role to other managers and promotes a professional tone for the Company.DISTINGUISHING CHARACTERISTICSStrong admin & interpersonal/public relation skillsStrong communication, organization...

  • executive assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Regent Foods Corporation Full time

    PA, EA & Secretarial (Administration & Office Support) Full time Add expected salary to your profile for insights As the Executive Assistant to the Chief Operating Officer (COO), you will be the primary point of contact with the COO . Your role will be crucial in ensuring the smooth operation of the COO's office, managing schedules, coordinating meetings,...

  • Executive /Program Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Philippine Football Federation Full time

    Assist in the timely management of all communications as well as assist with coordinating staff meetings and community relations events as needed. Provide administrative support, including answering phones, scheduling travel, coordinating meetings, and managing calendars. Handle large volumes and extensive interactions with co-workers and high-level...

  • Junior Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines HR Primo Management Services Full time

    JOB SUMMARYWe are seeking a Jr. Executive Assistant to provide comprehensive administrative support toour Chief Operating Officer (COO). This role requires exceptional organization skills, attentionto detail and the ability to handle sensitive information with discretion. The Junior ExecutiveAssistant will assist in managing the COO's schedule, coordinating...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Mida Food Distributors Inc. Full time

    Posted 13 days ago and deadline of application is on 30 JunRecruiter was hiring 2 days agoJob DescriptionJob Description: The Executive Secretary is responsible for providing support to the assigned Executive Board and other executive as needed. S/he provides administrative functions as well and performs numerous duties including making travel arrangements,...

  • Executive Assistant to the CEO

    2 weeks ago

    Pasig, National Capital Region, Philippines ActivAsia Inc. Full time

    The Executive Assistant to the President and CEO is a key role that provides high-level administrative support to the President and Chief Executive Officer. This position is essential in ensuring the smooth operation of the CEO's office and involves a combination of administrative tasks, project management, and strategic support.JOB...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Mida Food Specialist Full time

    Job Description: The Executive Secretary is responsible for providing support to the assigned Executive Board and other executive as needed. S/he provides administrative functions as well and performs numerous duties including making travel arrangements, scheduling, writing correspondence and memos, handling visitors, and responding to various internal and...

  • Executive Assistant to the President and COO

    2 weeks ago

    Pasig, National Capital Region, Philippines Comclark Network and Technology Corporation Full time

    Position: Executive Assistant to the President and COOJob Summary: We are seeking a highly organized and proactive Executive Assistant to support the President and Chief Operating Officer (COO) of ComClark Network and Technology Corp. The ideal candidate will be a detail-oriented professional with exceptional communication skills and the ability to manage...

  • Executive Technical Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines MIESCOR Full time

    Add expected salary to your profile for insights The Executive Technical Assistant provides technical assistance, administrative support, and services in planning and managing organization performance for offices under the Office of the President and CEO. He/she is responsible for the provision of the reportorial requirements of the President, such as but...

  • Executive Assistant to the President at Pasig City

    2 weeks ago

    Pasig, National Capital Region, Philippines Trion Trade Inc Full time

    Job DescriptionManage scheduling for company executive(s)Organize and prepare for meetings, including gathering documents and attending to logistics of meetingsAnswer and respond to phone calls, communicate messages and information to the executiveMaintain various records and documents for company executive(s)Responsible for inventory, purchase,...