Personal Assistant/Executive Assistant

2 weeks ago

Pasig, National Capital Region, Philippines Expo Centric Full time
As the Personal Assistant you are responsible for providing comprehensive and proactive support to the Chief Executive Officer (CEO).

This role requires exceptional research and organisational skills, discretion, and the ability to handle a wide range of responsibilities with efficiency and professionalism.


Responsibilities:

Research and Analysis:

  • Conduct comprehensive research on a wide range of topics, including but not limited to travel destinations, market trends, and industry best practices.
  • Specialise in destination research, considering factors such as climate, culture, safety, travel restrictions, and emerging trends.
  • Prepare detailed reports, presentations, and summaries based on your research findings.
  • Conduct in-depth research and data collection and analyse data from multiple sources to provide actionable insights and recommendations.

Travel Coordination:

  • Arrange and manage travel itineraries, including flights, accommodation, ground transportation, and necessary travel documentation.
  • Ensure travel plans are well-organised and optimised to minimise disruptions.
  • Develop customised travel itineraries that align with the CEO's preferences and interests, including a day-by-day breakdown of activities, accommodations, and transportation options.

Travel Documentation:

  • Assist with passport, visa, and vaccination requirements, if necessary, and provide the CEO with necessary travel documents.

Communication Management:

  • Facilitate effective communication between the CEO and internal/external stakeholders, including clients, senior executives, and employees.

Financial Support:

  • Assist the CEO in tracking and managing expenses, processing invoices, preparing liquidations and reimbursements, and handling financial documentation.

Event Coordination and Planning:

  • Help organise company-wide events, conferences, and corporate functions, as well as attend and support these events as needed.

HR and Office Management:

  • Assist with day-to-day Office and HR functions and duties
  • Assist with Staff onboarding, including managing building accesses, IT / Systems accesses and keeping equipment records.
  • Assist in recruitment
Other tasks as assigned by the CEO and Office and HR Manager.

Key Skills:
Bachelor's degree in business administration, Management, or a related field is preferred.

Proven experience (5+ years) as a Personal Assistant or in a similar executive support role, preferably supporting C-level executives.

Excellent communication skills, both verbal and written, with a keen eye for detail.

Proficiency in using productivity tools and software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management applications.

Strong organisational and time management abilities, with the capability to multitask effectively and meet deadlines.
Discretion and the ability to handle confidential and sensitive information with utmost integrity.
Proactive and resourceful approach, with the capacity to anticipate needs and act independently.
Excellent research skills and attention to detail.
With 5+ years of experience in managing VVIPs, Politicians or CEOs
Professional demeanour, adaptability, and the ability to maintain composure in high-pressure situations.
A positive attitude, a strong work ethic, and the ability to work collaboratively with a diverse team.

This role will directly report to the Office and HR Manager.
#J-18808-Ljbffr

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Asiapro Multi-Purpose Cooperative Full time

    PA, EA & Secretarial (Administration & Office Support) Asiapro Multi-Purpose Cooperative is a TRUSTED Solutions partner for over 20 years that provides PREMIUM managed services to its clients.We are searching for an amazing Executive Assistant to support our new Overseas Development Group Head. You'll be the go-to person, keeping things running smoothly as...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Full Potential Solutions Full time

    Full Potential Solutions (FPS) is a performance-based analytically driven omnichannel solutions organization with operations in Kansas City, MO, Chennai, India, Bogota, Colombia, and Manila, Philippines that puts culture and employees first. We are a rapidly growing global company, employing the best people, processes and proprietary technology to deliver...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Engie Services Philippines Full time

    OB SUMMARY:The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the GM. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Rider Levett Bucknall Full time

    PA, EA & Secretarial (Administration & Office Support) Handle correspondence, emails, and phone calls efficiently and professionally.Assist with personal errands and tasks as required.Organize and maintain files, records, and documents.Handle confidential information with discretion and maintain confidentiality at all times.Anticipate needs and proactively...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Colas Full time

    MissionProvide efficient administrative support to the Project DirectorMain ResponsibilitiesCoordinate the diary management of the Project Director as appropriate, screening and channelling telephone calls, enquiries, requests, and appointments. Maintaining executive's agenda and assist in planning appointments, board meetings, conferences etc. Type and...

  • Executive Assistant

    4 weeks ago

    Pasig, National Capital Region, Philippines Colas Full time

    MissionProvide efficient administrative support to the Project DirectorMain ResponsibilitiesCoordinate the diary management of the Project Director as appropriate, screening and channelling telephone calls, enquiries, requests, and appointments. Maintaining executive's agenda and assist in planning appointments, board meetings, conferences etc. Type and...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines SEAOIL Philippines, Inc. Full time

    Are you ready to start your legaSEA? SEAOIL is looking for passionate talents to help make a difference in the lives of Filipinos and fuel their better future. Here's your chance to grow your career with the largest and leading independent fuel company in the country - join us as our next Executive AssistantWhat is this role about?This role is responsible...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines The Evergreen Chapels and Crematory Full time

    We are looking for a competent Executive AssistantProvides direct support to the daily routines and tasks of the Company President/GM. This position provides a supportive role to other managers and promotes a professional tone for the Company.DISTINGUISHING CHARACTERISTICS:1. Strong admin & interpersonal/public relation skills.2. Strong communication,...

  • Executive Assistant to the CEO

    2 weeks ago

    Pasig, National Capital Region, Philippines RICHLAND UNITED SOLUTION INC. Full time

    Job Description: Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a...

  • Assistant Finance Manager

    2 weeks ago

    Pasig, National Capital Region, Philippines Optimus Executive Search Solutions Full time

    Company DescriptionOptimus Executive Search Solutions, Inc. is an executive search organization based in Makati, specializing in the Fast Moving Consumer Goods (FMCG) and Pharmaceutical Industries. We also provide human resource solutions for companies in various industries such as Banking & Finance, Information Technology, Energy, Real Estate, Retail,...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines The Evergreen Chapels Pasig Inc. Full time

    We are looking for a competent Executive Assistant. Provides direct support to the daily routines and tasks of the Company President/GM. This position provides a supportive role to other managers and promotes a professional tone for the Company.DISTINGUISHING CHARACTERISTICSStrong admin & interpersonal/public relation skillsStrong communication, organization...

  • Executive /Program Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Philippine Football Federation Full time

    Assist in the timely management of all communications as well as assist with coordinating staff meetings and community relations events as needed. Provide administrative support, including answering phones, scheduling travel, coordinating meetings, and managing calendars. Handle large volumes and extensive interactions with co-workers and high-level...

  • executive assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Regent Foods Corporation Full time

    PA, EA & Secretarial (Administration & Office Support) Full time Add expected salary to your profile for insights As the Executive Assistant to the Chief Operating Officer (COO), you will be the primary point of contact with the COO . Your role will be crucial in ensuring the smooth operation of the COO's office, managing schedules, coordinating meetings,...

  • Junior Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines HR Primo Management Services Full time

    JOB SUMMARYWe are seeking a Jr. Executive Assistant to provide comprehensive administrative support toour Chief Operating Officer (COO). This role requires exceptional organization skills, attentionto detail and the ability to handle sensitive information with discretion. The Junior ExecutiveAssistant will assist in managing the COO's schedule, coordinating...

  • Executive Assistant to the CEO

    2 weeks ago

    Pasig, National Capital Region, Philippines ActivAsia Inc. Full time

    The Executive Assistant to the President and CEO is a key role that provides high-level administrative support to the President and Chief Executive Officer. This position is essential in ensuring the smooth operation of the CEO's office and involves a combination of administrative tasks, project management, and strategic support.JOB...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Mida Food Distributors Inc. Full time

    Posted 13 days ago and deadline of application is on 30 JunRecruiter was hiring 2 days agoJob DescriptionJob Description: The Executive Secretary is responsible for providing support to the assigned Executive Board and other executive as needed. S/he provides administrative functions as well and performs numerous duties including making travel arrangements,...

  • Executive Assistant to the President and COO

    2 weeks ago

    Pasig, National Capital Region, Philippines Comclark Network and Technology Corporation Full time

    Position: Executive Assistant to the President and COOJob Summary: We are seeking a highly organized and proactive Executive Assistant to support the President and Chief Operating Officer (COO) of ComClark Network and Technology Corp. The ideal candidate will be a detail-oriented professional with exceptional communication skills and the ability to manage...

  • Controller Group Assistant

    4 weeks ago

    Pasig, National Capital Region, Philippines Insight Enterprises, Inc. Full time

    Position OverviewThe position of Executive Assistant I provides executive administrative support to a senior executive leader (SVP). The incumbent will regularly plan and manage the day-to-day tasks at the direction of their assigned senior executive leader. The incumbent will exude a strong work ethic, with a focus on accuracy and timeliness. The Executive...

  • Controller Group Assistant

    2 months ago

    Pasig, National Capital Region, Philippines Insight Enterprises, Inc. Full time

    Position OverviewThe position of Executive Assistant I provides executive administrative support to a senior executive leader (SVP). The incumbent will regularly plan and manage the day-to-day tasks at the direction of their assigned senior executive leader. The incumbent will exude a strong work ethic, with a focus on accuracy and timeliness. The Executive...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Mida Food Specialist Full time

    Job Description: The Executive Secretary is responsible for providing support to the assigned Executive Board and other executive as needed. S/he provides administrative functions as well and performs numerous duties including making travel arrangements, scheduling, writing correspondence and memos, handling visitors, and responding to various internal and...