![ActivAsia Inc.](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant to the CEO
2 weeks ago
The Executive Assistant to the President and CEO is a key role that provides high-level administrative support to the President and Chief Executive Officer. This position is essential in ensuring the smooth operation of the CEO's office and involves a combination of administrative tasks, project management, and strategic support.
JOB RESPONSIBILITIES:
Administrative Support
- Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Screen and prioritize the President & CEO's work schedule
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and maintain confidential files and records.
Meeting and Event Coordination:
- Plan, coordinate, and prepare for executive meetings, including agenda development, minute-taking, and follow-up on action items.
- Collaborates with the internal BU assigned in organizing events and functions attended by the CEO, ensuring all logistics are handled efficiently.
- Leads in managing / booking EXECOM's and Business Unit Heads meetings as directly instructed by the CEO
- Liaise with internal and external partners and suppliers to arrange meetings and conferences.
Strategic Support:
- Assist the CEO in developing and implementing the company's strategic plans.
- Conduct research and provide analysis on key business issues.
- Prepare briefing materials, reports, and presentations for the CEO.
- Monitor industry trends and provide insights to the CEO to inform decision-making.
Communication Management:
- Serve as the primary point of contact for internal and external communications for the CEO.
- Draft and distribute communication on behalf of the CEO.
- Facilitate communication between the CEO, ExeComs, BU heads, board members, and employees.
Project Management:
- Assist the CEO with special projects and initiatives, ensuring they are completed on time and within scope. Special projects may not be limited to ActivAsia, may also include ES companies/ACTIV X companies.
- Oversee and manage special projects as directed by the CEO.
- Conduct research and gather information as needed for project planning and execution.
- Coordinate cross-functional teams to achieve project objectives.
- Track progress and provide regular updates on ongoing projects.
Operational Efficiency:
- Optimize the CEO's workflow by managing and prioritizing tasks effectively.
- Anticipate the needs of the CEO and provide proactive support.
- Develop and implement efficient office procedures to improve productivity.
Relationship Management:
- Build and maintain strong relationships with key stakeholders, including board members,ExeCom, BU heads, leadership team, clients, ES and EX companies and partners.
- Handle inquiries and requests from stakeholders professionally and promptly.
- Represent the CEO in interactions with internal and external parties when required.
Requirements:
- Bachelor's degree in business administration or a related field
- Proven experience as an executive assistant or in a similar role
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle confidential information with discretion and professionalism
- Strong attention to detail and accuracy
- Ability to work independently and prioritize tasks in a fast-paced environment
WORKING SET-UP:
● Hybrid set-up (Depending on final direction of CEO)
Job Types: Full-time, Permanent
Schedule:
- 8 hour shift
#J-18808-Ljbffr
-
Executive Assistant to the CEO
2 weeks ago
Pasig, National Capital Region, Philippines RICHLAND UNITED SOLUTION INC. Full timeJob Description: Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a...
-
Executive Assistant
2 weeks ago
Pasig, National Capital Region, Philippines Full Potential Solutions Full timeFull Potential Solutions (FPS) is a performance-based analytically driven omnichannel solutions organization with operations in Kansas City, MO, Chennai, India, Bogota, Colombia, and Manila, Philippines that puts culture and employees first. We are a rapidly growing global company, employing the best people, processes and proprietary technology to deliver...
-
Personal Assistant/Executive Assistant
2 weeks ago
Pasig, National Capital Region, Philippines Expo Centric Full timeAs the Personal Assistant you are responsible for providing comprehensive and proactive support to the Chief Executive Officer (CEO). This role requires exceptional research and organisational skills, discretion, and the ability to handle a wide range of responsibilities with efficiency and professionalism.Responsibilities:Research and Analysis: Conduct...
-
Executive Assistant
2 weeks ago
Pasig, National Capital Region, Philippines The Evergreen Chapels and Crematory Full timeWe are looking for a competent Executive AssistantProvides direct support to the daily routines and tasks of the Company President/GM. This position provides a supportive role to other managers and promotes a professional tone for the Company.DISTINGUISHING CHARACTERISTICS:1. Strong admin & interpersonal/public relation skills.2. Strong communication,...
-
Sales Administrator and Executive
2 weeks ago
Pasig, National Capital Region, Philippines MediaTrack Full timeSales Administrator and Executive - Print and BroadcastMediaTrack is seeking for a highly motivated and detail-oriented Sales Administrator to play a pivotal role in supporting our CEO and driving sales for our print and broadcast media offerings. This remote position will report directly to the CEO and encompass a comprehensive range of administrative and...
-
Executive Assistant
2 weeks ago
Pasig, National Capital Region, Philippines The Evergreen Chapels Pasig Inc. Full timeWe are looking for a competent Executive Assistant. Provides direct support to the daily routines and tasks of the Company President/GM. This position provides a supportive role to other managers and promotes a professional tone for the Company.DISTINGUISHING CHARACTERISTICSStrong admin & interpersonal/public relation skillsStrong communication, organization...
-
Executive Technical Assistant
2 weeks ago
Pasig, National Capital Region, Philippines MIESCOR Full timeAdd expected salary to your profile for insights The Executive Technical Assistant provides technical assistance, administrative support, and services in planning and managing organization performance for offices under the Office of the President and CEO. He/she is responsible for the provision of the reportorial requirements of the President, such as but...
-
Assistant Finance Manager
2 weeks ago
Pasig, National Capital Region, Philippines Optimus Executive Search Solutions Full timeCompany DescriptionOptimus Executive Search Solutions, Inc. is an executive search organization based in Makati, specializing in the Fast Moving Consumer Goods (FMCG) and Pharmaceutical Industries. We also provide human resource solutions for companies in various industries such as Banking & Finance, Information Technology, Energy, Real Estate, Retail,...
-
Executive Assistant
2 weeks ago
Pasig, National Capital Region, Philippines SEAOIL Philippines, Inc. Full timeAre you ready to start your legaSEA? SEAOIL is looking for passionate talents to help make a difference in the lives of Filipinos and fuel their better future. Here's your chance to grow your career with the largest and leading independent fuel company in the country - join us as our next Executive AssistantWhat is this role about?This role is responsible...
-
Executive Assistant
2 weeks ago
Pasig, National Capital Region, Philippines Asiapro Multi-Purpose Cooperative Full timePA, EA & Secretarial (Administration & Office Support) Asiapro Multi-Purpose Cooperative is a TRUSTED Solutions partner for over 20 years that provides PREMIUM managed services to its clients.We are searching for an amazing Executive Assistant to support our new Overseas Development Group Head. You'll be the go-to person, keeping things running smoothly as...
-
Executive Assistant
2 weeks ago
Pasig, National Capital Region, Philippines Colas Full timeMissionProvide efficient administrative support to the Project DirectorMain ResponsibilitiesCoordinate the diary management of the Project Director as appropriate, screening and channelling telephone calls, enquiries, requests, and appointments. Maintaining executive's agenda and assist in planning appointments, board meetings, conferences etc. Type and...
-
Executive Assistant
4 weeks ago
Pasig, National Capital Region, Philippines Colas Full timeMissionProvide efficient administrative support to the Project DirectorMain ResponsibilitiesCoordinate the diary management of the Project Director as appropriate, screening and channelling telephone calls, enquiries, requests, and appointments. Maintaining executive's agenda and assist in planning appointments, board meetings, conferences etc. Type and...
-
Executive Assistant
2 weeks ago
Pasig, National Capital Region, Philippines Engie Services Philippines Full timeOB SUMMARY:The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the GM. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees...
-
Executive Assistant
2 weeks ago
Pasig, National Capital Region, Philippines Rider Levett Bucknall Full timePA, EA & Secretarial (Administration & Office Support) Handle correspondence, emails, and phone calls efficiently and professionally.Assist with personal errands and tasks as required.Organize and maintain files, records, and documents.Handle confidential information with discretion and maintain confidentiality at all times.Anticipate needs and proactively...
-
Executive /Program Assistant
2 weeks ago
Pasig, National Capital Region, Philippines Philippine Football Federation Full timeAssist in the timely management of all communications as well as assist with coordinating staff meetings and community relations events as needed. Provide administrative support, including answering phones, scheduling travel, coordinating meetings, and managing calendars. Handle large volumes and extensive interactions with co-workers and high-level...
-
executive assistant
2 weeks ago
Pasig, National Capital Region, Philippines Regent Foods Corporation Full timePA, EA & Secretarial (Administration & Office Support) Full time Add expected salary to your profile for insights As the Executive Assistant to the Chief Operating Officer (COO), you will be the primary point of contact with the COO . Your role will be crucial in ensuring the smooth operation of the COO's office, managing schedules, coordinating meetings,...
-
Junior Executive Assistant
2 weeks ago
Pasig, National Capital Region, Philippines HR Primo Management Services Full timeJOB SUMMARYWe are seeking a Jr. Executive Assistant to provide comprehensive administrative support toour Chief Operating Officer (COO). This role requires exceptional organization skills, attentionto detail and the ability to handle sensitive information with discretion. The Junior ExecutiveAssistant will assist in managing the COO's schedule, coordinating...
-
Executive Assistant
2 weeks ago
Pasig, National Capital Region, Philippines Mida Food Distributors Inc. Full timePosted 13 days ago and deadline of application is on 30 JunRecruiter was hiring 2 days agoJob DescriptionJob Description: The Executive Secretary is responsible for providing support to the assigned Executive Board and other executive as needed. S/he provides administrative functions as well and performs numerous duties including making travel arrangements,...
-
Executive Assistant
2 weeks ago
Pasig, National Capital Region, Philippines Mida Food Specialist Full timeJob Description: The Executive Secretary is responsible for providing support to the assigned Executive Board and other executive as needed. S/he provides administrative functions as well and performs numerous duties including making travel arrangements, scheduling, writing correspondence and memos, handling visitors, and responding to various internal and...
-
Executive Assistant to the President and COO
2 weeks ago
Pasig, National Capital Region, Philippines Comclark Network and Technology Corporation Full timePosition: Executive Assistant to the President and COOJob Summary: We are seeking a highly organized and proactive Executive Assistant to support the President and Chief Operating Officer (COO) of ComClark Network and Technology Corp. The ideal candidate will be a detail-oriented professional with exceptional communication skills and the ability to manage...