hr specialist

2 weeks ago


Manila, National Capital Region, Philippines Glacier South Refrigeration Services Corporation Full time

DUTIES & RESPONSIBILITIES

1. Recruitment & Selection

  • Secure approved MRF to ensure manpower counts are align from the TO provided by the requisitioning department.
  • Updates online job postings thru company's job portals and ensure fitness of applicants based on the job requirement supported by MRF.
  • Ensure the availability of manpower pool from previous qualified applicants, referrals, and walk-ins.
  • Schedules pre-employment exam, trade test (skilled posts), interviews, and submission of pre-employment requirements for successful qualified applicants.
  • Updates recruitment process depending on supplementary relevant changes. (as support to the ISO requirement)

2. Employee Orientation & Onboarding (New Hires)

  • Ensure all new hires for their proper placement and having adequate knowledge of the company's objectives, thrusts, operations and policies.
  • Coordinate schedule of GOP and Safety training for new employees
  • Provides a copy of company's COD or Code of Discipline
  • Provides employee number, issuance of company ID, and coordinates IT & Admin for the readiness of Laptop/Desktop and office equipment.
  • Enrollment of new employees on Biometric device for HRIS
  • Preparation of employment contract and Job offer
  • Preparation of Job Description for new positions based on submitted MRF

3. Documentation

Properly maintain, monitor the completeness of 201 files. Monitors the probationary contract, pre-employment requirements, orientation forms, and regularization notice. For both agency and direct employees.

Accurately delivers Employment Endorsement Form of newly hired employees to respective Accountants prior to their payroll.

Ensure the enrollment of employees on PNB ATM Account.

4. Monitoring (Reports)

Promptly delivers HR report in a timely manner.

weekly submission of update on job vacancies

Monitoring and Updating of Incident Reports

5. Third Party Engagement (Employee Relations)

  • Coordinates and aligns third party agencies for every MRF requirements submitted by requisitioning department.
  • Updates third parties pertaining to the relevant changes of their personnel's status and disengagement. E.g. Change of Position, Transfer of Work Assignment/Department, AWOL/AWOP, Resignation, and the like.
  • Requires and assists third parties for the issuance of ID's, Uniforms, PPE's, and Clearance form once resigned.
  • Monitors service contract of third party agencies

6. Third Party Billings (Manpower)

  • Prepares and accurately process manpower billings every 15th and 30th period once received.
  • Consolidates and submits billing reports as per request.
  • Updates billing process flow base on supplementary relevant changes. (as support to the ISO requirement)

7. Employee Disengagement

  • Facilitates the exit interview of resigned employees.
  • Facilitates the routes of clearances of resigned employees to respective signatories.
  • Updates resigned employees on the status of their last pay.

8. Preparation of NTE

  • Tardiness/Absences
  • Minor Offenses

9. Timekeeping/DTR/SLVL Report

  • Checks and monitor updates timekeeping report every cut-off encoded by the receptionist

QUALIFICATION/SKILLS

1. Graduate of 4 year course preferably Human Resources.

2. Minimum 2 year relevant experience as HR Generalist.

3. Must possess strong interpersonal skills.

4. Must be organized, accurate, thorough, and able to monitor work quality.

5. Must be able to communicate clearly, both written and orally.

Job Type: Full-time


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