Executive Assistant
2 months ago
Work Activities and Responsibilities
• Plans and schedules meetings and appointments, coordinates conference and manages corporate events;
• Ensures that the materials for meetings are received on a timely basis;
• Ensures that the invitee list includes all relevant participants and arranges meeting space, audio-visual equipment and other tools required
• Prepares, edits and distributes correspondence, reports, presentations and any other forms of communication;
• Coordinates with other LTGC Officers/Heads on corporate reports and other requirements;
• Attends Senior Management meetings to take minutes of the meeting;
• Fields incoming correspondence (phone calls, faxes, email), serves as all-around gatekeeper to the President’s office;
• Manages travel arrangements and expenses by making travel arrangements e.g., airfare, hotel and coordinates logistics/itinerary;
• Organizes and maintains files and records;
• Maintains business contacts in database; and
• Provides full administrative support to the President.
Other Tasks
- Performs other tasks that may be assigned by the President depending on the exigencies of the organization.
Required Knowledge, skills, and qualifications
• Must have at least an educational attainment equivalent to a college/bachelor’s degree in any business-related field.
• At least 3-5 years of work experience as an Executive Assistant.
• Must have good oral and written communication skills;
• Must have strong organization and records management skills
• Must be detail-oriented;
• Ability to handle confidential matters.
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