Executive Assistant
1 month ago
We are seeking a highly skilled and experienced Executive Assistant to join our team at Lewis Glanz Consulting. The successful candidate will provide exceptional administrative support to our executive, ensuring seamless day-to-day operations and contributing to the success of our organization.
Key Responsibilities:- Administrative Support: Provide high-level administrative support to the executive, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Coordination of Requirements: Handle the executive's requirements and oversee travel arrangements, including booking hotels, accommodations, and transportation.
- Document Management: Maintain and organize files and documents for various business operations, preparing drafts and correspondence as required.
- Stakeholder Communication: Liaise and communicate effectively with different companies, clients, lawyers, accountants, brokers, and other stakeholders, acting as a point of contact between the executive and external parties.
- Calendar and Email Management: Manage the executive's calendar and assigned emails, ensuring efficient scheduling and communication.
- Meeting and Event Coordination: Manage meeting setups, including preparing agendas, coordinating attendees, and ensuring all necessary materials are available.
- Office Management: Oversee office management requirements, ensuring the office is well-maintained and organized, and working closely with the Executive Office team to organize the executive's schedule.
- VP Support: Handle HR and Admin/Procurement requirements of the company under the supervision of the VP, including hiring and onboarding, employee relations, policy development, regulatory compliance, procurement, and management of maintenance and mesenterial staff.
- Team Support: Provide support to and act as a backup for the executive staff when necessary, collaborating with the Executive Office team to achieve organizational goals.
- Miscellaneous Tasks: Perform any other tasks assigned by the executive to support the smooth functioning of the office.
- Education: Bachelor's/College Degree or equivalent.
- Experience: At least 4-5 years of experience as an executive assistant, preferably with experience handling several businesses/companies.
- Skills: Strong sense of responsibility, ability to complete tasks with minimal supervision, strong organizational and time management skills, proficiency with Microsoft Office, impeccable written and oral communication skills, and a pleasing personality.
- Work Hours and Location: Willing to work in Makati, flexible in terms of working hours to meet the demands of the executive's schedule and business needs.
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