Fleet Management Specialist | Baguio

Found in: beBee S PH - 1 month ago


Philippine, Philippines Foundever™ Remote Work Freelance Full time

Summary of Primary Job Responsibilities:

• Responsible for Transport Management Deliverable for the Location.

• Managing Fleet (Employee Shuttle & Last Mile Movement, Asset Movement & Adhoc (catering special need based requirements) for All Sites of the location.

• Ensuring data entry of all trip sheets/ log sheets.

• Reviewing utilization, incorporate changes as per use trend, public transport availability, & headcount.

• Reviewing Fleet requirements including shuttle, last mile, asset movement, adhoc for location sites.

• Vender Management - Categories and Interact with different agencies/vendors to acquire quotes, rates for various requirements. Evaluate, negotiate and shortlist vendors, and coordinate with procurement team.

• Vendor Coordination including coordination, deployment of vehicles, ensuring timely invoices submission and payment to vendors.

• Periodic vendor assessment and evaluation. Ensure that vendors adhere to statutory compliances and intervene in case of non-compliance.

• Handling employee grievance related to fleet management, adhoc and Asset Transportation.

• Ensuring vehicle maintenance records of all vehicles (Sitel Owned and Partner ones too). Should maintain preventive maintenance tracker.

• Ensure legal compliance, Permits, Registrations, Insurance are in place.

• Look after Shell Fleet Cards refilling & maintaining petty cash with expenses for incidental requirements.

• Look after gaps and leakage of cost and bring cost controls as saving.

• Maintain a robust MIS and furnish details as and when necessary. MIS preparation and analysis; knowledge of ISO and other Audit functions. Liasoning & Statutory Compliance.

• Ensure no delays and the delays should not beyond 5%.

• Should be familiar with geography and routing of vehicles as per need.

• Should ensure appropriate rostering of vehicles considering number coding wherever its applicable.

• Safety audits observations and closure basis internal & external audit

• Ensure First-aid and Medical Arrangements in vehicle are tracked, maintained and refreshed or refilled on time.

• Ensure drinking water, tissue paper, use and through face mask provided to end customers in special booking cases.

• Should maintain Inventory MIS and Asset records and review regularly for Asset Movement including Storage, also ensure deployment as per WE TRACK tool.

• Develop and implement contemporary transport policies to meet company needs and WOW the internal customer.

• Familiarize & Adhere to Company information security & quality policies and standards that relate to one’s work.

• Protecting the confidentiality and integrity of information (client/business related) used in course of work at all times including but not limited to user ids & passwords.

• Awareness of access rights to information & information systems.

• Reporting information security incidents including but not limited to suspected viruses immediately.

• Ensure that critical data in the folders where it can be backed up & same is informed to Technology.


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