Executive Administrative Assistant

18 hours ago

Makati City, National Capital Region, Philippines PJ Lhuillier Group of Companies Full time

Job Description

We are seeking a highly organized, proactive, and experienced Executive Administrative Assistant to support our executive leadership team.

Qualifications:

  • 3–5 years of experience in an administrative or executive assistant role, with direct support to C-suite executives.
  • Experience in a fast-paced, high-demand corporate or professional environment.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Duties and Responsibilities:

  • Provide comprehensive administrative support to C-level executives, including calendar management, meeting coordination, travel arrangements, and expense reporting.
  • Serve as a liaison between executives and internal/external stakeholders, ensuring timely and professional communication.
  • Manage office operations, including supplies, facilities coordination, vendor management, and general organization of administrative processes.
  • Assist with the planning and execution of meetings, events, and off-site functions.
  • Draft, proofread, and format correspondence, reports, presentations, and other documents.
  • Maintain filing systems (digital and physical) and ensure easy retrieval of important records and data.
  • Support cross-functional projects, track deadlines, and ensure timely delivery of tasks.
  • Monitor progress and follow up with relevant stakeholders as needed.
  • Handle sensitive and confidential information with the highest level of professionalism and integrity.

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