Admin & Project Coordinator (PH - Remote)

5 days ago

Davao City, Davao, Philippines Snapscale Full time ₱1,200,000 - ₱2,400,000 per year

About The Role
We're hiring a detail-obsessed Administrative & Project Coordinator to support internal operations and client delivery. You'll help document and improve our and client processes
(SOPs)
, manage schedules and communications, coordinate projects and tasks, and produce client-ready deliverables
(decks, one-pagers, research)
. If you love bringing order to moving pieces and turning ideas into clear, on-time outputs, this role is for you.

INTERNAL OPERATIONS

  • Project coordination: Build and track task plans in Microsoft Planner; keep priorities, owners, and due dates clear.
  • Knowledge management: Organize files, templates, and artifacts in Box for fast retrieval.

CLIENT SUPPORT & DELIVERY

  • Develop & maintain SOPs: Document processes and procedures across the client business; keep them organized and current.
  • Scheduling & coordination: Manage calendars in Outlook, schedule meetings, confirm attendees, prep agendas.
  • Inbox triage: Check client-related emails, flag decisions, draft follow-ups, and surface action items daily.
  • Deliverables: Build and polish client decks and one-pagers in Canva (and/or PowerPoint); apply client branding.
  • Research: Compile targeted research (events, partners, vendors) and summarize into concise briefs/one-pagers.
  • Light PM for client work: Track tasks, dependencies, and deadlines; send reminders and status notes.

COMMUNICATION & ADMIN

  • Draft and refine professional emails, meeting notes, and summaries.
  • Maintain simple dashboards/lists of open items, due dates, and blockers.
  • Protect confidentiality; handle sensitive information with discretion.

TOOLS YOU'LL USE

  • Project & Communication: Microsoft Planner, Outlook, Box, Google Drive
  • Docs & Files: Google Workspace and Box (Docs, Sheets, Slides, Drive)
  • Content & Design: Canva; Adobe (basic edits/exports as needed)
  • Office Suite: Microsoft Word, Excel, PowerPoint

Requirements:

  • 3–5+ years in admin/project coordination, operations, or EA/PM hybrid roles.
  • Proven experience creating SOPs and organizing workflows.
  • Strong writing and formatting skills; can turn rough notes into clean, client-ready materials.
  • Excellent time management; you keep multiple threads moving without dropping details.
  • Proactive communicator—anticipates needs, flags risks early, and follows through.
  • Comfortable in both Canva and PowerPoint; quick to learn brand guidelines.
  • High integrity and discretion with executive communications and client data.

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