Project Coordinator
1 week ago
Position Type:
Full-Time
Location:
Philippines (Remote)
Schedule:
Monday to Friday, 8AM to 5PM Central Time (Fixed Schedule)
Weekend work may be required, subject to business needs
About The Company
Our client is a leading U.S.-based professional services firm specializing in integrated project management solutions for infrastructure and energy sectors. They offer a comprehensive suite of services, including engineering, land surveying, environmental consulting, GIS, aerial services, right-of-way acquisition, title research, land administration, mineral leasing, and staffing solutions. Their proprietary GRID Technology platform provides document management and project tracking capabilities.
The company serves a diverse range of industries, such as renewable energy (wind, solar, renewable natural gas), midstream and upstream oil & gas, utilities and electric transmission, and highway and rail infrastructure. Their integrated approach aims to enhance efficiency, reduce duplication, and ensure projects are completed on time and within budget.
About The Role
The Project Coordinator will support various projects and various project managers (PM) with project controls duties. The role is an integral position within the PMO Team and is responsible for detailed and accurate project data entry, MSA and PO compliance project set up, and project billing verification.
Responsibilities
- Ensure all project client information, MSA and PO details are correctly set up and maintained in Vantagepoint.
- Ensure project labor, expense and unit charging tables are created in Vantagepoint in accordance with client MSA and/ or contract details.
- Ensure projects are set up according to the WBS and billing terms supplied by the PM.
- Add additional phases/tasks to projects as required by the PM.
- Assist with addition of team members or bill codes to projects as directed by the PM.
- Ensure project teams are compliant with utilizing correct project labor codes and project expense categories.
- Work closely with project managers and accounting to ensure all unbilled data is correct so that invoices can be created on time.
- Maintain project files for project set up, MSAs and purchase orders, tracking, and reporting.
- Independently resolves routine problems or deviations as defined in instructions work policies, procedures, and practices.
- Assists with the development of semi-complicated databases, reports & presentations.
- Maintains & prepares semi-complex reports.
- Frequent contact with less experienced personnel resolving problems.
- Frequent contact with all levels in the organization and external contacts requiring negotiation.
- Suggests improvements to increase efficiency and improve communication.
- Shows Initiative: Acts to prevent conditions from getting out of hand or to resolve an issue as they see fit and reports immediately. Is preauthorized to cope with issues and then report the results of their actions right away.
- Other duties as assigned.
Must-Have
Competencies and Qualifications
- Minimum of 5 years of solid project coordinating experience with a proven track record of collaborating on process improvements.
- Prior experience in a consultancy setting is highly preferred.
- Working knowledge of Deltek Vantagepoint and Microsoft Excel, with familiarity in project management tools such as , Asana, and Trello.
- Skilled in organizing, maintaining, and managing complex sets of project or product-related data.
- Proactively identifies risks and implements effective solutions to improve project efficiency and outcomes.
- Demonstrated ability to maintain structured workflows, manage administrative tasks, and stay highly organized.
- Effectively collaborates with cross-functional teams and allocates resources to ensure project success.
- Excellent English fluency: Excellent written and verbal communication skills; experienced in using various communication tools and platforms.
- Excellent and empathetic listening and collaborative team-working behaviors.
- Ability to prioritize work, be highly organized and detail oriented.
- Ability to take direction and complete tasks with minimal direction or supervision.
- Work expeditiously, and under time constraints.
- Ability to work autonomously and to collaborate fully as a team player.
- Ability to pay close attention to details, and present good planning, organization, and time management skills.
- A reliable internet connection and the ability to work in a remote environment are essential.
Nice-to-Have:
- Experience with SharePoint, Microsoft Word, and MS Teams is preferred.
- Background in working with U.S.-based companies, particularly in the Oil and Gas industry, is highly valued.
- Contract Analysis: Skilled in reading and interpreting Master Service Agreements (MSAs) and Purchase Orders (POs), with the ability to accurately analyze and input data into relevant systems.
- Strategic Planning: Capable of developing and implementing business strategies that align with organizational goals and industry trends.
- Team Collaboration: Demonstrates a strong ability to work effectively in a team environment and willingly take on new or additional responsibilities as needed.
- Work Schedule Flexibility: Able to maintain regular attendance and adapt to adjusted schedules or overtime, depending on project demands and agreements with management.
Technical Requirements
- Laptop/Computer (at least 8 GB RAM)
- Headset (preferable noise canceling microphone)
- Video Camera
- Fast/Stable and Reliable Internet Connection (At least 30 Mbps)
- Microsoft Office Suite
- Having 2 Extra Monitors is an advantage
- Computer endpoint protection must be active and up to date
What We Offer
- 100% Remote Work
- 13th Month Pay
- Healthcare (HMO)
- Comprehensive Fringe Benefits package
- Paid Service Incentive Lead (SIL)
- Paid Philippines Holidays
- Free Learning and Development Programs
- Career Growth Opportunities
- Collaborative & Innovative Team
Application Process
We understand that searching for a new job can be challenging, and we're here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.
The interview process includes a Recruiter Interview and Client Interviews. As part of the process, candidates complete a hands-on task during the technical interview. Throughout each stage, we keep you informed and provide feedback as quickly as possible, ensuring you feel valued and supported throughout your journey with us.
-
Leasing Coordinator
6 days ago
Davao City, Davao, Philippines DMCI PROJECT DEVELOPERS, INC Full timeAbout the Role:We are looking for a detail-oriented and customer-focused individual to support the end-to-end lease documentation and management process. The role ensures efficient lease transactions through strong administrative support, customer servicing, and coordination with various departments. Ideal for someone with a background in lease or property...
-
Project Coordinator
4 days ago
Davao City, Davao, Philippines KS TelecomServ Full time ₱900,000 - ₱1,200,000 per yearKey Responsibilities:Assist the Project Lead in planning, scheduling, and monitoring project activities.Coordinate with vendors (Ericsson, Nokia, Huawei), subcontractors, and internal teams to ensure project milestones are met.Track project progress, prepare reports, and update dashboards for management and client stakeholders.Support logistics coordination,...
-
Project Coordinator
6 days ago
Davao City, Davao, Philippines Jazy, Inc. Full time ₱384,000 per yearTitle/Position: PROJECT COORDINATORDesirable Qualification: Licensed EngineerSummary:A project coordinator is a member of the project management team who supports project managers by overseeing administrative tasks, communicating with stakeholders and ensuring resource availability for the project team.Minimum Requirements:Educational Background:Bachelor's...
-
Project Coordinator
4 days ago
Davao City, Davao, Philippines Kupler Industries, Inc. Full time ₱192,000 - ₱240,000 per yearJOB SUMMARYResponsible for coordinating operations activities, tools, equipment and manpower planning,Performs staking of the new project with NOA.Creates KII BOM based on the staking.Prepares weekly workplan.Monitors daily project progress from foreman according to plan.Reports weekly project progress, based on weekly workplan during project coordination...
-
Admin & Project Coordinator (PH - Remote)
6 days ago
Davao City, Davao, Philippines Snapscale Full time ₱900,000 - ₱1,200,000 per yearABOUT THE ROLEWe're hiring a detail-obsessed Administrative & Project Coordinator to support internal operations and client delivery. You'll help document and improve our and client processes (SOPs), manage schedules and communications, coordinate projects and tasks, and produce client-ready deliverables (decks, one-pagers, research). If you love bringing...
-
Admin & Project Coordinator (PH - Remote)
6 days ago
Davao City, Davao, Philippines Snapscale Full time ₱1,200,000 - ₱2,400,000 per yearAbout The RoleWe're hiring a detail-obsessed Administrative & Project Coordinator to support internal operations and client delivery. You'll help document and improve our and client processes(SOPs), manage schedules and communications, coordinate projects and tasks, and produce client-ready deliverables(decks, one-pagers, research). If you love bringing...
-
Project/ Logistics Coordinator
6 days ago
Davao City, Davao, Philippines Primus@Knowledge Specialists, Inc. Full time ₱450,000 - ₱600,000 per yearPlan & Manage logistics for Rollout CME & DC team.Work with Project managers and others to ensure deliveries are done on time as per panned dates.Monitor PTCI-MIDC supplied materials including but not limited to (Tower, Rebar, Panel Boards, Panel Frame Support, Fence, and Gate).Confirms availability of items to be shipped; loaded by verifying inventory...
-
Project Engineer
6 days ago
Davao City, Davao, Philippines Ledcor Full time ₱250,000 - ₱300,000 per yearJob Specifications:· Licensed Civil Engineer· With at least 5 years related work experience in the field· Knowledgeable in all engineering software· Excellent leadership skills· Excellent communication skills· Possess analytical and critical-thinking· Highly organized and detail-oriented· Possess utmost professionalism and integrity· Proficient in...
-
Project Engineer
1 week ago
Davao City, Davao, Philippines REDHOK INC Full time ₱400,000 - ₱800,000 per yearProject EngineerJob Description:The Project Engineer is responsible for managing and executing all technical aspects of assigned projects — from planning and installation to testing and final turnover. This includes overseeing the installation, calibration, and programming of equipment to ensure systems are fully operational and meet client...
-
Project Architect
2 weeks ago
Davao City, Davao, Philippines CBI Bomanite, LTD Co. Full time ₱216,000 - ₱264,000 per yearJob SummaryThe Project Architect is responsible for the overall architectural planning, design development, coordination, and implementation of projects from conceptualization to completion. The role ensures that all architectural works comply with design standards, specifications, building codes, and client requirements, while maintaining quality, schedule,...