executive assistant

1 day ago

Makati Central Post Office, Philippines HUEY FINANCING INCORPORATED Full time ₱360,000 per year

Executive Assistant – Regenerative Health & Medical Sales Operations

Help Lead the Future of Health & Wellness

We're a fast-growing company in the regenerative health space, working with doctors and clinics across the Philippines to bring cutting-edge biologic products to patients in need. Our products are sourced from top-tier suppliers in the USA and are at the forefront of medical innovation.

Duties and Responsibilities:


• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf

  • Maintaining comprehensive and accurate records
  • Performing minor accounting duties
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Answering phone calls in a polite and professional manner
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
  • Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters.

Responsibilities:

· Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

· Coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.

· Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.

· Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.

· Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf

· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

· Maintaining comprehensive and accurate records

Other Tasks:

● Performing minor accounting duties

● Creating and drafting proposal

● Responsible for President's personal household staffs.

● Monitoring important documents/ files, deliveries, orders for the project.

● Other tasks that may be assigned from time to time

Job Type: Full-time

Pay: From Php30,000.00 per month

Benefits:

  • Pay raise

Ability to commute/relocate:

  • Makati Central Post Office: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor's (Preferred)

Language:

  • English (Required)

License/Certification:

  • Professional driver's license (Required)

Work Location: In person

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