Executive Assistant

3 weeks ago

CENTRAL VISAYAS Philippines HawodTech Solutions Full time

Executive Assistant Job Description Responsibilities

  1. Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
  2. Manage the executive's emails daily.
  3. Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
  4. Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
  5. Answer phone calls in a polite and professional manner.
  6. Welcome visitors and identify the purpose of their visit before directing them to the appropriate department.
  7. Make travel arrangements and detailed travel itineraries.
  8. Take dictation and minutes and writing them up subsequently.
  9. Produce reports and presentations.
  10. Maintain comprehensive and accurate records.
  11. Maintain the current filing and database system and looking for ways to improve current systems.
  12. Carry out tasks related to managing the office.
  13. Perform minor accounting duties.
  14. Perform minor sales and marketing admin duties.
  15. Perform minor legal admin and contract management duties.
Qualifications
  1. Excellent verbal and written communication skills
  2. Agile and adaptive
  3. Pleasing personality
  4. Good interpersonal skills
  5. Professional discretion
  6. Detail oriented
  7. Excellent time management skills
  8. Well-developed organizational skills
  9. Ability to multitask and prioritize tasks.
  10. A background in Sales, Finance/Accounting, or Legal is a PLUS
Other notes
  1. WFH option is available but must be able to work onsite twice a week.
  2. Must have their own computer and internet when working from home.
  3. Local to Cebu is highly preferred.
Required Skills

Managing Memos Reports Communications Contract Management Travel Arrangements Editing Management Skills Catering Interpersonal Skills Travel Filing Scheduling Time Management Writing Presentations Records Accounting Finance Communication Marketing Sales Management

#J-18808-Ljbffr

  • Executive Services Assistant

    3 weeks ago

    , Western Visayas, Philippines Keller Executive Search Full time

    Overview This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior...

  • Office Programs Coordinator

    2 weeks ago

    , CENTRAL VISAYAS, Philippines Keller Executive Search Full time

    Key Responsibilities: Oversee daily office operations, including supplies, vendor management, and facility maintenance. Coordinate scheduling for team meetings, interviews, and office events. Handle incoming communications, routing calls, emails, and inquiries efficiently. Maintain organized records, databases, and filing systems for operational efficiency....

  • Executive Assistant

    1 day ago

    , CENTRAL VISAYAS, Philippines Pearl Talent Full time

    Description Remote role with overlap required in CST working hours. Independent Contractor, Full-time position. Work Arrangement Remote, with overlap required in CST working hours Job Type Independent Contractor, Full-time Work Schedule Monday to Friday, 8:00 AM – 5:00 PM CST, with occasional flexibility for urgent tasks or weekend check-ins during peak...

  • Executive Services Assistant

    3 weeks ago

    , Calabarzon, Philippines Keller Executive Search Full time

    Overview This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior...

  • Executive Assistant, Growth Opportunities

    3 weeks ago

    , Metro Manila, Philippines Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Assistant

    3 weeks ago

    , , Philippines DOXA Talent Full time

    Join to apply for the Executive Assistant role at DOXA Talent Join to apply for the Executive Assistant role at DOXA Talent Get AI-powered advice on this job and more exclusive features. Role SummaryA DOXA Executive Assistant plays a pivotal role in an organization, providing direct support to an executive. This position requires exceptional...

  • Executive Assistant

    1 day ago

    , , Philippines York Hamilton Corporate Partners Full time

    Overview We’re looking for a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to the executive team. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment. Job Title: Executive Assistant Location: Remote Start Date:...

  • Executive Assistant

    2 weeks ago

    Philippines Miller3 Consulting, Inc Full time $40,320 per year

    About the RoleMiller³ Consulting is seeking a highly skilled and detail-oriented Executive Assistant to directly support our CEO, Dave Miller Jr.. This role is ideal for someone who thrives in a fast-paced environment, is extremely organized, and brings executive support experience.You'll be managing both professional and personal tasks, coordinating across...

  • Executive Assistant

    2 weeks ago

    Philippines REMOTE STAFF, INC. Full time ₱60,000 - ₱120,000 per year

    JO 15947 | Executive AssistantJob Status:Full-Time (40 hours/week)Work Schedule: Monday to Saturday 6:00 AM - 3:00 PM Canadian Time (8:00 PM - 5:00 AM Philippine Time)Why Choose Remote Staff?100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.17+ years in the remote work industry. We've helped more than...

  • Executive Assistant

    3 weeks ago

    , , Philippines 6t Full time

    We're looking for an Executive Assistant to join our team in Iloilo City! COMPANY DESCRIPTION LiDU is a premier Interior Design firm based in Iloilo City, Philippines, that empowers individuals and transforms lives through exceptional design. Led by Principal Interior Designer, IDr. Isabella Robles Go, our team is driven by creativity, vision, and a deep...