
Executive Assistant
2 days ago
Job Title: Executive Assistant to the CEO & COO
Location: [Insert Location or "Remote"]
Employment Type: Full-Time
Reports To: Chief Executive Officer & Chief Operating Officer
About the Role
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the CEO and COO. This role is critical in helping our executive leadership stay organized, efficient, and focused on strategic priorities. The ideal candidate is a strong communicator, skilled at multitasking, and can maintain discretion while managing confidential information.
Key Responsibilities
Executive Support
Manage and maintain calendars for the CEO and COO, including scheduling meetings, appointments, and travel.
Prepare daily briefings and ensure executives are informed and prepared for upcoming meetings.
Take notes and generate action items during executive meetings.
Coordinate and manage logistics for leadership teaUpgrade to see actual infoetings, board meetings, and offsite events.
Anticipate executive needs and proactively address operational and logistical issues.
Inbox & Communication Management
Monitor, triage, and respond to emails on behalf of the CEO and COO.
Draft, review, and proofread executive correspondence.
Maintain strong professional communication on behalf of the executive office with both internal and external stakeholders.
Ensure timely follow-up on critical communications and deadlines.
Administrative Operations
Coordinate with internal departments to gather materials, reports, and updates requested by the CEO/COO.
Manage expense reports, receipts, reimbursements, and budget tracking for the executive office.
Assist with the preparation of presentations, memos, and briefing documents.
Maintain systems for filing, contact management, and project tracking.
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