Virtual Executive Assistant

6 days ago

Remote, Philippines OnlineJobs Full time $40,000 - $60,000 per year

Job Location: Remote (US Eastern Time)

Company Overview: We are a leading pet insurance company in the US committed to a supportive team environment.

Role at a Glance

The Executive Assistant will provide comprehensive administrative support to Senior Leadership Team under the direction of the Chief of Staff. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a strong ability to multitask, streamline processes, and prioritize effectively. This role requires a blend of administrative expertise, personal assistance, and project management capabilities.

Key Responsibilities:

· Manage and maintain executives' calendars, appointments, and meetings

· Prepare and organize materials for meetings, presentations, and events

· Coordinate travel arrangements, including flights, hotels and transportation

· Ensure the executives' time is optimized and strategically aligned with priorities; assist in planning and managing tasks on a medium- to long-term basis, always thinking of ways to improve and standardize processes where it makes sense.

· Assist the Chief of Staff with internal communications and employee engagement initiatives

· Offer in-person help for multi-stakeholder external and internal events; occasionally planning and overseeing events end-to-end

· Support the senior leadership team and in-person staff as needed.

· Handle sensitive company information and personnel data with confidentiality and professionalism

· Other duties as assigned

Desired Skills and Experience:

· Exceptional written and conversational American English

· Outstanding organizational skills, ability to handle multiple projects/tasks with little or no supervision, and flexibility to adapt to rapidly changing priorities

· Ability to interface with internal and external stakeholders in a highly professional manner

· Capable of anticipating needs and work with decreasing reliance on guidance

· Self-motivated, exercises initiative, and passionate about contributing to team successes

· Demonstrated good judgment in planning, prioritizing, and organizing diversified workloads

· Possesses a high degree of proficiency with MS Office products, including Word, Excel, Power Point, and Outlook

· A good quality personal computer and high-speed internet connection.

· Excellent punctuation, spelling, grammar, and attention to detail

Work Hours:

This is a full-time remote position, requiring availability during US Eastern business hours. We are looking for someone to be with us long-term, and we are committed to helping you expand your skill set over time.

How to Apply:

Please submit your resume and a short video explaining your qualifications and how your experience would be a good fit for the role. Include examples of your written work or projects demonstrating your proficiency with the required tools.

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