Procurement Administrator

7 days ago

Pasig, National Capital Region, Philippines Staff Domain Inc. Full time ₱70,000 - ₱120,000 per year
Setup and Location: Work from Home
Work Schedule: 9:30 AM – 6:30 PM AEST | 7:30 AM – 3:30 PM PHT
Employment Type: Full-time

Ready to do work that actually excites you?

As a Procurement Administrator you will support the Procurement Manager sourcing fixtures from 3rd party suppliers for retail clients. This is an end to end procurement position, where you will be responsible for placing orders directly with these suppliers, tracking delivery and closing out these orders.
The Procurement Administrator will also play a large role in developing the Procurement function by creating forms, processes and documents to further develop the function Procurement plays within the business. This is a newly created position due to the forecasted growth of our Procurement team.

What You'll Do
You'll be the kind of person who:

Supplier Management
  • Effectively communicate to liaise and place orders with all suppliers.
  • Effectively manage relationships with 3rd party suppliers.
  • Monitor 3rd party supplier performance as required.
  • Ensuring 3rd party deliveries are delivered on time and to standard.
Document Management
  • Prepare, adjust and consolidate new and existing processes, documents, procedures to streamline  efficiencies within the team
  • Update pricing models as prices change.
  • Add new items to PO templates.
  • Update order trackers to reflect point in time on all orders.
  • Develop procedure and policy to add structure to the function where required.
Ordering
  • Place all orders in a timely manner.
  • Act as the point of contact for orders placed and update stakeholders as required.
  • Ensure all purchases are completed following standard company processes.
  • Follow up orders, organise transport (where required), and communicate all updates to the customer.
  • Update order tracker with relevant PO's, Buy and Sell pricing and other information for all orders.
  • Update any order variations to include in existing PO or Invoice.
Order Close Outs
  • Review photos and order information after follow up with supplier and communicate necessary information to customers.
  • Update order register with relevant information after order is shipped.
  • Ensure all necessary invoices are paid through Southern Cross Accounts.
Occupational Health and Safety
  • Ensure all processes are adhered to in a safe manner with safety at the forefront.
  • Promote a safe and comfortable work environment.
RequirementsWhat You Bring
We're looking for someone who:
  • Previous experience in a Procurement role, specialising in international supply (highly desirable)
  • Previous background in a retail environment or strong knowledge of retail store operations
  • Previous experience in pricing and costing working within budget confines
  • Well versed with Microsoft Office, with proficient skills in Microsoft Excel especially
  • Possess high attention to detail with data accuracy
  • Excellent communication skills with both internal and external stakeholders
Other Skills, Knowledge, Attributes and Personal Qualities
  • Works well within a team environment
  • Excellent interpersonal and communication skills
  • Ability to act as an ambassador on behalf of Southern Cross
  • Excellent time management skills and attention to detail
  • Be able to work autonomously
  • Ability to achieve deadlines and work under pressure
  • Strategic thinker who is able to plan ahead and foresee opportunities
  • Ability to communicate, influence and negotiate at all levels with all stakeholders
BenefitsWhy You'll Love Working Here
  • HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  • Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more

  • Procurement Administrator

    5 days ago

    Pasig, National Capital Region, Philippines Satellite Office Full time ₱600,000 - ₱800,000 per year

    Role Description and ResponsibilitiesThe Procurement Administrator is responsible for supporting the Procurement team in the administration and coordination of contract management, procurement reporting, data analysis, electricity service management, and anti-modern slavery compliance activities. The role ensures process accuracy, timely data handling, and...

  • Procurement Administrator

    3 days ago

    Pasig, National Capital Region, Philippines Satellite Office Full time ₱900,000 - ₱1,200,000 per year

    Role Description and Responsibilities The Procurement Administrator is responsible for supporting the Procurement team in the administration and coordination of contract management, procurement reporting, data analysis, electricity service management, and anti-modern slavery compliance activities. The role ensures process accuracy, timely data handling, and...

  • Procurement Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines SSD GPS Corporation Full time ₱400,000 - ₱800,000 per year

    The Procurement Assistant will be responsible in sourcing goods and services, maintaining supplier relationships, and ensuring timely purchasing activities. This role will support the procurement team in day-to-day operations including order processing, supplier communication, and documentation, ensuring all procurement activities are carried out...

  • Procurement Coordinator

    2 weeks ago

    Pasig, National Capital Region, Philippines Satellite Office Full time ₱250,000 - ₱500,000 per year

    Primary Purpose of RoleThe Procurement Coordinator is responsible for:International Purchase Order creation and maintenance for selected brands and/or suppliers.Key Skills, Qualifications & ExperiencePrerequisite Skills:Proficient Microsoft Office suite: Outlook, Excel and Word.Strong communication and interpersonal skills.Ability to work to deadlines and...

  • Procurement Coordinator

    2 weeks ago

    Pasig, National Capital Region, Philippines Satellite Office Full time ₱300,000 - ₱600,000 per year

    Primary Purpose of Role The Procurement Coordinator is responsible for:International Purchase Order creation and maintenance for selected brands and/or suppliers. Key Skills, Qualifications & Experience Prerequisite Skills:Proficient Microsoft Office suite: Outlook, Excel and Word. Strong communication and interpersonal skills. Ability to work to...

  • Procurement Associate

    2 weeks ago

    Pasig, National Capital Region, Philippines Bigtime Empire Corporation Full time ₱300,000 - ₱600,000 per year

    Qualifications:Bachelor's degree in Business Administration, Supply Chain, or any related field.At least 1–2 years of experience in procurement or purchasing (fresh graduates are open to apply)Strong organizational and negotiation skills.Proficient in Microsoft Office (Excel, Word, Outlook, Gsheet).Good communication and interpersonal skills.Ability to...

  • Procure to Pay Officer

    2 weeks ago

    Pasig, National Capital Region, Philippines Satellite Office Full time ₱104,000 - ₱130,878 per year

    PRIMARY RESPONSIBILITIES & DUTIES This position is responsible for supporting the Procure to Pay Manager in ensuring the efficient running of the Procure to Pay department. Working towards high automation using the Coupa procurement system, supporting our centres, centre support staff and suppliers to ensure efficient ordering, invoice processing, payment...

  • Procurement Associate

    7 days ago

    Pasig, National Capital Region, Philippines Pares Retiro Full time ₱228,000 - ₱276,000 per year

    Qualifications:Bachelor's degree in Business Administration, Supply Chain, or any related field.At least 1–2 years of experience in procurement or purchasing (fresh graduates are open to apply)Strong organizational and negotiation skills.Proficient in Microsoft Office (Excel, Word, Outlook, Gsheet).Good communication and interpersonal skills.Ability to...

  • Procurement Specialist

    2 weeks ago

    Pasig, National Capital Region, Philippines Sprint Asia Logistics Inc Full time ₱104,000 - ₱130,878 per year

    Job descriptionKEY RESPONIBILITIES:· Purchase Order ManagementPreparation and placement of Purchase Orders (PO) with suppliers.· Shipment Monitoring and Logistics CoordinationCoordination with shipping agents and customs brokers to monitor shipment status and ensure timelydelivery / Experiences In International Logistics Shipping.· Cost and Pricing...

  • Procurement and Logistics Associate

    5 days ago

    Pasig, National Capital Region, Philippines ACW Distribution (Phils.), Inc. Full time ₱900,000 - ₱1,200,000 per year

    PURCHASING AND PROCUREMENTPrepare and process purchase orders (PO), ensuring accuracy against sales orders and purchase requests.Handle both local and international procurement, including canvassing suppliers, negotiating pricing, and coordinating with vendors.Oversee the preparation and safekeeping of all required import documentation, such as commercial...