Procurement Assistant

2 weeks ago

Pasig, National Capital Region, Philippines SSD GPS Corporation Full time ₱400,000 - ₱800,000 per year

The Procurement Assistant will be responsible in sourcing goods and services, maintaining supplier relationships, and ensuring timely purchasing activities. This role will support the procurement team in day-to-day operations including order processing, supplier communication, and documentation, ensuring all procurement activities are carried out efficiently, cost-effectively, and in compliance with company policies.

Responsibilities:

1. Purchasing & Sourcing

  • Assist in sourcing and procuring goods and services according to company requirements.
  • Prepare and process purchase orders accurately and efficiently.
  • Obtain price quotes, bids, and product information from suppliers.
  • Conduct basic market research to support vendor selection.

2. Supplier Relationship Management

  • Communicate and follow up with suppliers on order confirmations, deliveries, and discrepancies.
  • Maintain a database of approved suppliers and update contact details regularly.

3. Inventory & Order Management

  • Monitor inventory levels and coordinate with departments to ensure timely reordering.
  • Track the status of orders and update internal systems accordingly.
  • Handle order delays, changes, or issues in coordination with suppliers and internal teams.

4. Documentation, Compliance & Reporting

  • Maintain accurate records of purchase orders, quotations, invoices, and delivery notes.
  • Assist in generating procurement reports for management review.
  • Ensure procurement documentation is properly filed and accessible.
  • Assist in ensuring all procurement activities comply with regulatory and audit requirements.
  • Help identify opportunities to streamline procurement processes.

5. Perform other related tasks and special projects as assigned from time to time.

Qualifications:

  • Bachelor's degree in Business Administration, Supply Chain Management, or related field.
  • At least 1 year of experience in procurement, supply chain, or related administrative role
  • Fresh graduates may be considered for entry-level
  • Strong organizational skills with keen attention to detail.
  • Good communication and negotiation skills.
  • Proficiency in MS Office applications (Excel, Word, Outlook); knowledge of ERP systems is an advantage.
  • Ability to work under pressure and meet deadlines.
  • High level of integrity and professionalism.

Job Type: Full-time

Work Location: In person

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