Records Controller

2 weeks ago

Quezon City, National Capital Region, Philippines bde75dff-3139-4d16-a431-77eacc569fbc Full time ₱360,000 per year

The Team Lead Coordinator is responsible for supervising Records Controller. He will oversee the service level agreements and coordinate with the client directly to ensure compliance with agreed performance standards.

Provide support to the Project Management Office Department's Document Section by handling records management, maintaining the records library, and performing various project records management tasks.

SCOPE OF WORK:

  • Managing the Project Records Controller Services from the client.
  • Direct coordination and handle the escalation of critical document issues.
  • Monitoring the due execution of final and approved documents across all project stages - Concept, Planning & Development, Procurement, Execution, and Financial Closeout. This includes document routing, distribution, sorting, scanning, stamping, filing, and retrieval.
  • Maintaining a document log for incoming and outgoing transmittals. All final documents shall be logged, sorted, groomed, punched, tagged, organized, and filed based on the PLC checklist. Electronic files shall be converted from PDF to OCR format and uploaded to RIMS and SharePoint.
  • Ensuring all documents are complete, approved, acceptable, and submitted within the agreed schedule.
  • Maintaining a repository of project documentation and information in the records library.
  • Identifying, maintaining, securing, and protecting both hard copies and electronic copies of project folders.
  • Delivering compliance reports and document status updates as may be necessary to account for the complete services.
  • Coordinating with the project team members to ensure the completeness of project folders.
  • Following up on overdue and pending documents with Reviewers to ensure adherence to the agreed Turnaround Time (TAT).
  • Performing other related functions inherent to team operations.
  • Attending kick-off meetings and weekly coordination meetings with the Project Team while delivering updates on document status.

JOB QUALIFICATIONS:

  • A bachelor's graduate of any degree.
  • With at least 2 years of experience in document control, records management, or similar roles.
  • Must have experience of being a Lead Records/Document Controller/Admin.

Job Types: Full-time, Permanent

Pay: Up to Php30,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events
  • Health insurance
  • On-site parking
  • Opportunities for promotion
  • Pay raise
  • Promotion to permanent employee

Education:

  • Bachelor's (Required)

Experience:

  • Team Lead: 1 year (Required)
  • Document Controller: 2 years (Required)

Work Location: In person

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