Student Admin Officer

2 weeks ago

Cebu City, Central Visayas, Philippines Hytel Full time $70,000 - $120,000 per year

Looking for: Student Administration Representative (Remote / (One Cebu Based & One Bacolod Based))

About Us

Hytel is a fast-growing software development company focused on building AI-driven applications and innovative technology solutions. Our developer teams, largely based in Africa, deliver software products both for our internal ventures and external clients across the USA, Europe, SE Asia, and the Pacific.

Role Overview

delivers training programs designed to equip young professionals and career shifters with the skills needed to thrive in the modern workplace. The Student Administration Officer will play a vital role in ensuring a seamless experience for program participants—from application and onboarding to scheduling, documentation, and coordination with partner organizations. This role requires excellent administrative skills, attention to detail, and the ability to liaise with training partners, companies, and participants both face-to-face and remotely.

Key Responsibilities

  • Participant Support & Administration

  • Assist applicants with registration, enrollment forms, and required documentation.

  • Maintain and update participant records, schedules, and files (digital and physical).

  • Guide participants on program timelines, requirements, and next steps.

  • Handle inquiries via email, phone, or face-to-face meetings.

  • Scheduling & Coordination

  • Manage program schedules, training sessions, and activity calendars.

-Coordinate logistics for workshops, assessments, and events.

  • Ensure scheduling conflicts are resolved efficiently.

  • Liaison & Communication

  • Serve as the point of contact between participants, trainers, partner companies, and other stakeholders.

  • Liaise with corporate partners, trainers, and organizations for placements, collaborations, or program requirements.

  • Support internal teams and external stakeholders, both onsite and remotely.

  • Administrative & Compliance

  • Ensure proper filing, safekeeping, and confidentiality of participant records.

  • Prepare reports, statistics, and documentation as required by management.

  • Support compliance with company and partner requirements.

Qualifications & Skills

  • Bachelor's degree in Administration, Education, Business, HR, or related field.

  • 1 to 2 years of experience in administration, training coordination, or student/participant services preferred.

  • Strong organizational and time-management skills.

  • Excellent communication and interpersonal abilities (verbal and written).

  • Proficient in MS Office / Google Workspace; experience with LMS or training platforms is an advantage.

  • Ability to work independently and collaboratively in a hybrid (remote and onsite) environment.

  • Detail-oriented and able to manage confidential information responsibly.

You can apply here or by email

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