Admin Officer

1 week ago

Cebu City, Central Visayas, Philippines FEED THE CHILDREN Full time ₱900,000 - ₱1,200,000 per year

JOB TITLE: ADMIN OFFICER

REPORTS TO:Finance and Operations Manager

Job Summary: The Admin Officer is responsible for ensuring the smooth day-to-day operations of the office, effective management of organizational assets, and strict compliance with government regulatory requirements. This role covers a wide range of administrative functions, including office management, property and asset oversight, documentation, and ensuring adherence to organizational policies and standards. The officer also supports the team by maintaining an efficient, well-organized, and compliant work environment.

Key Responsibilities:

COMPLIANCE, FILING & DOCUMENTATION

  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, and maintaining documents such as attendance records, correspondence, and other materials.
  • Maintain accurate and efficient records of all communication and official documents for the organization.
  • Preparation and documentation tasks – In charge of preparing contracts and handling related documentation.
  • Prepares and submits the monthly petty cash replenishment and reconciliation report on time.
  • Ensures all replenishment requests are supported with complete and valid documents.
  • Ensure compliance with annual business permits and other related regulatory requirements, maintaining up-to-date licenses and permits for the organization's operations.

OFFICE & EQUIPMENT MAINTENANCE

  • Ensure regular office and equipment maintenance for the national office and field offices, including assets management.
  • Fixed assets management tasks – Responsible for updating fixed assets records and conducting the annual physical inventory reports.
  • Ensure timely payment of the organization's utility bills, office rental, and warehouse fees. Additionally, process replenishment of office supplies as needed, ensuring adequate stock for daily operations.
  • Receive phone calls politely, route calls to appropriate personnel, and keep an updated telephone directory for the organization, ensuring all contact details are accurate and readily accessible.

JOB QUALIFICATION

  • Bachelor's degree in business administration, Accounting, Management, or related fields is preferred.
  • Minimum of 2-3 years in management, preferably in a non-profit or similar organizational setting.
  • Experience as an asset custodian, managing office equipment and property.
  • Experience in compliance and processing of business permits and other related administrative requirements
  • Intermediate skills in Microsoft Office tools, with proficiency in Excel.
  • Excellent verbal and written communication skills.
  • Ability to work independently and collaboratively in a team environment.
  • Exceptional attention to detail, ensuring accuracy in all tasks.
  • Ability to manage and prioritize multiple tasks efficiently.
  • Strong commitment to confidentiality and data privacy.
  • Ability to handle sensitive information and work under pressure.
  • Driving skills and a valid driver's license is a plus.
  • Willingness to work on-site.

Job Types: Full-time, Permanent

Benefits:

  • Additional leave
  • Health insurance
  • Life insurance

Work Location: In person

  • Admin Officer

    2 weeks ago

    Cebu City, Central Visayas, Philippines NVISION DIGITAL SOLUTIONS INC. Full time ₱800,000 - ₱1,200,000 per year

    NVISION DIGITAL SOLUTIONS INC. is a provider of end-to-end digital solutions and services focused on commercial LCD & LED products, integrated displays, digital signage media players, interactive smart displays, touch programapplications, hospitality TVs, and screen equipment rentals.We are glad to announce that our office is expanding and we need a...

  • Admin Assistant

    7 days ago

    Cebu City, Central Visayas, Philippines NVISION DIGITAL SOLUTIONS INC. Full time ₱200,000 - ₱250,000 per year

    NVISION DIGITAL SOLUTIONS INC. is a provider of end-to-end digital solutions and services focused on commercial LCD & LED products, integrated displays, digital signage media players, interactive smart displays, touch program applications, hospitality TVs, and screen equipment rentals.We are glad to announce that our office is expanding and we need a...

  • Admin Supervisor

    2 weeks ago

    Cebu City, Central Visayas, Philippines Fiddlers Restaurant & Bar Full time ₱300,000 - ₱450,000 per year

    Fiddlers Restaurant & Bar is a lively dining and entertainment venue known for quality food, great drinks, and excellent service. We are seeking a detail-oriented and reliable Admin Supervisor to support our management team in handling daily administrative operations and supervising staff in admin-related tasks. Key Responsibilities:Supervise daily admin...

  • Admin Staff

    2 weeks ago

    Cebu City, Central Visayas, Philippines Dakay Construction and Development Corporation Full time ₱104,000 - ₱130,878 per year

    Qualifications:Graduate of any 4-year course, preferably a business-related courseAt least one year of working experience in the related field is requiredWilling to be trained in document control procedures and systemsStrong verbal and communication skillsProficient in MS Office (Word, Excel, Outlook).Strong attention to detail and organizational...

  • admin officer-cebu

    2 weeks ago

    Cebu City, Central Visayas, Philippines InspiringPG, Inc. Full time ₱600,000 - ₱1,200,000 per year

    QUALIFICATION AND NEEDED WORK EXPERIENCE:Candidate must possess at least Bachelor's/College Degree in any field.At least 1 Years of working experience in the related field is required for this position.Required Skill(s): handling company vehicle, excellent communication skills both oral and writtenCan start ASAPDUTIES AND RESPONSIBILITIES:Sets up and...

  • Admin Staff

    2 weeks ago

    Cebu City, Central Visayas, Philippines Glophics Web Design and Advertising Inc. Full time ₱150,000 - ₱300,000 per year

    Admin StaffJOB DESCRIPTIONTo keep an office running smoothly and efficiently, Admin Staff perform many tasks through a variety of administrative and clerical duties. And is flexible to handle any assigned duties and responsibilities.Answers Telephones and inquiriesFront Liner/ Receptionist· Entertain guest, clients and applicantsHandle EmailsPrepare and...

  • Admin Staff

    2 weeks ago

    Cebu City, Central Visayas, Philippines Glophics Ph Inc. Full time ₱150,000 - ₱250,000 per year

    Admin StaffJOB DESCRIPTIONTo keep an office running smoothly and efficiently, Admin Staff perform many tasks through a variety of administrative and clerical duties. And is flexible to handle any assigned duties and responsibilities.Answers Telephones and inquiriesFront Liner/ Receptionist· Entertain guest, clients and applicantsHandle EmailsPrepare and...

  • Admin Staff

    2 weeks ago

    Cebu City, Central Visayas, Philippines IT Managers Inc Full time ₱15,000 - ₱17,000 per year

    Admin StaffJOB RESPONSIBILITIES:Oversee the day-to-day office operations of the office in CebuAct as the point person in any admin concerns or tasks in Cebu officeAct as a receptionist in the Cebu officeAssist in handling and organizing 201 files in Cebu officeEnsure that the pre-employment requirements of successful candidates are submitted completelyAssist...

  • Admin Staff

    2 weeks ago

    Cebu City, Central Visayas, Philippines IT Managers, Inc. Full time ₱15,000 - ₱170,000 per year

    Admin StaffJOB RESPONSIBILITIES:Oversee the day-to-day office operations of the office in CebuAct as the point person in any admin concerns or tasks in Cebu officeAct as a receptionist in the Cebu officeAssist in handling and organizing 201 files in Cebu officeEnsure that the pre-employment requirements of successful candidates are submitted completelyAssist...

  • Admin Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines CoAqua NA, Inc. Full time ₱240,000 - ₱300,000 per year

    Job Title: Admin Assistant (Cebu City Applicants Only)Location: Cebu City, PhilippinesEmployment Type: Full-TimeAbout Us:A US Beverage company is seeking a dedicated and detail-oriented Admin Assistant to join our team in Cebu City. We are committed to providing excellent service and fostering a positive work environment for our employees.Key...