Administrative Assistant

3 days ago

Quezon City, National Capital Region, Philippines Batal Human Resources Services Full time

POSITION OVERVIEW

The Administrative Assistant (Finance & Operations Support) plays a critical role in ensuring the smooth administrative and financial coordination of The Frazzled Cook's restaurant operations. This position directly supports the Owner handling Finance and serves as a central administrative anchor between finance, operations, suppliers, and internal teams.

Given the fast-paced and detail-oriented nature of the restaurant industry, this role requires a highly organized, presentable, and dependable professional who can manage confidential financial records, support day-to-day administrative needs, and assist in ensuring operational compliance and efficiency.

KEY RESPONSIBILITIESAdministrative & Executive Support

  • Provide direct administrative support to the Owner handling Finance Organize and maintain digital and physical files including contracts, permits, invoices, and reports Prepare correspondence, memoranda, and basic reports Manage schedules, meetings, reminders, and follow-ups Serve as the primary administrative point of contact

Finance & Documentation Support

  • Organize invoices, official receipts, check vouchers, and petty cash records Assist in basic expense monitoring and simple reconciliations Coordinate with accountants or bookkeepers Ensure proper filing and confidentiality of financial documents

Supplier, Inventory & Operations Coordination

  • Coordinate with suppliers on billing and documentation Maintain updated supplier records and references Organize purchase orders, delivery receipts, and inventory paperwork Coordinate with restaurant managers on administrative matters

Compliance & Record-Keeping Support

  • Assist in organizing permits and regulatory documents Ensure records are audit-ready and retrievable Support compliance documentation related to operations and labor

Professional Representation & Office Support

  • Maintain a polished and professional presence Handle calls and emails professionally Support office supply monitoring and logistics Represent company values in all interactions

QUALIFICATIONS & REQUIREMENTS

  • Bachelor's degree in Business Administration, Accounting, Finance, Hospitality Management, or related field Fresh graduates may be considered Strong organizational and time management skills Proficient in MS Word and Excel High level of confidentiality and integrity

PERSONAL ATTRIBUTES

  • Presentable and professional Pleasant personality and strong interpersonal skills Trustworthy and detail-oriented Adaptable to a fast-paced restaurant environment

WORK ENVIRONMENT

  • Office-based with regular coordination with restaurant operations Fast-paced restaurant business setting

CAREER VALUE OF THE ROLE

This role provides exposure to restaurant finance, administration, and ownership-level operations, serving as a strong foundation for career growth in hospitality management.

Job Type: Full-time

Pay: Php19,500.00 per month

Work Location: In person

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