Administrative Assistant_Executive Assistant

9 hours ago

Quezon City, National Capital Region, Philippines Quezon City Local Government Full time

  • Manage calendars, schedule meetings, appointments, and official engagements for the Acting Assistant Department Head.

  • Conducts telephone calls for the Acting Assistant Department Head (incoming & outgoing)

  • Prepare, organize, and maintain documents, files, and records (physical and digital).

  • Draft, edit, and format letters, reports, and other official communications as instructed by the Acting Assistant Department Head.

  • Handle incoming and outgoing correspondence and route documents for signature.

  • Coordinate directly with internal and external stakeholders for executive instructions and follow-ups.

  • Support the Acting Assistant Department Head in meeting preparations, appointments, documentation, and logistics.

  • Ensure proper workflow of documents within the office for accuracy and timeliness.

  • Recording of office correspondence (incoming & outgoing)

  • Support the Acting Assistant Department Head in meeting preparations, documentation, and logistics.

  • Ensure proper workflow of documents within the office for accuracy and timeliness.

  • Coordinate directly with internal and external stakeholders for executive instructions and follow-ups.

  • Manage confidential and sensitive information with integrity and discretion.

  • Track deadlines, action items, and priorities to support executive decision-making.

  • Performs other duties/functions that may be assigned by the Acting Assistant Department Head.

  • Minimum Qualifications: -Bachelor's degree in Public Administration, Business Administration, Office Administration, Human Resource Management or any Bachelor's degree relevant to administrative, executive, or office support functions.

  • Civil Service Eligibility is an advantage but not required.

  • Strong organizational, communication, and time-management skills.

  • Proficiency in Microsoft Office, Google Workspace, and basic office software.

  • Ability to multitask and work with minimal supervision.

  • High level of professionalism, confidentiality, and integrity.

  • Experience in administrative or executive support roles (preferred but not required).

  • Fluent in english is an advantage

Quezon City is a vast and teeming city with a steadily increasing income and occupation of one-third of Metro Manila's total land area. It now serves as the Philippines' government center with the legislature and other important government offices located in its area. All of these are reminiscent of the same noble dream that brought forth the creation of the City. Quezon City is situated on the northeast portion of Metro Manila. It is bounded on the north by Caloocan City and San Jose del Monte City in Bulacan Province, on the east by San Mateo and Marikina, on the south by Pasig and Mandaluyong, San Juan and Manila, and on the west by Valenzuela, Caloocan, and Manila. Its northeastern and eastern boundaries are defined by the Novaliches Watershed and the Marikina River. With an area of 16,112.58 hectares (based on 1995 GIS graphical plot), it is the largest among the sixteen (16) cities and one (1) municipality in the region and is almost one-fourth the size of Metro Manila. VISION The Quezon City Government envisions itself to be a model of effective governance and responsible leadership, working in partnership with the citizenry in building a Quality Community. MISSION To provide quality service which will make Quezon City an ideal community where people live, work and do business in a hospitable, progressive & peaceful environment. For more information on the application process, kindly visit the link below to learn more. t.ly/Hpx8

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