Administrative Virtual Assistant

1 week ago


Quezon City, National Capital Region, Philippines VA Desk Full time

Salary: ₱35,000 per month

Work Setup: Remote

Schedule: Night Shift

Overview

We are seeking a reliable and detail-oriented Administrative Virtual Assistant to support daily operations, ensure smooth workflow coordination, and maintain accurate data and documentation. The ideal candidate is organized, proactive, and comfortable communicating with both customers and internal teams.

Key Responsibilities
Administrative & Office Support
  • Manage inbound emails and basic inquiries

  • Assist with calendar management, scheduling, and follow-ups

  • Prepare and maintain digital documents, reports, and records

  • Provide general administrative tasks as needed to support operations

Customer Coordination
  • Serve as a point of contact for customer updates and follow-ups

  • Assist with scheduling appointments, confirmations, and rescheduling

  • Maintain customer records and ensure accurate documentation in the CRM

Data Entry & Systems Management
  • Enter and update customer, job, and invoice information accurately

  • Ensure data integrity across records and platforms

  • Support workflow management to prevent backlogs and delays

Accounts & Invoice Support
  • Review invoices, check for discrepancies, and assist in reconciliation

  • Coordinate with internal teams regarding invoice adjustments

  • Track cleanup progress and flag inconsistencies for escalation

Vendor & Technician Coordination
  • Order and track parts or supplies when required

  • Coordinate with vendors regarding availability and delivery timelines

  • Communicate job details, updates, and parts status to field technicians

Qualifications
  • At least 1–2 years of experience in administrative, customer service, or VA roles

  • Excellent written and verbal communication skills

  • Strong organizational and time-management abilities

  • Proficient in Google Workspace and Microsoft Office

  • Experience with CRM or job tracking tools is a plus (e.g., Housecall Pro, ServiceTitan)

  • Able to work with minimal supervision and manage multiple tasks efficiently




  • Quezon City, National Capital Region, Philippines VA Desk Full time

    Job Title: Virtual Assistant (Accounting, CRM & Member Support)Salary: 50,000 PHP/monthWork Schedule: Full-time, PST Time ZoneSetup: RemoteJob OverviewWe are looking for a detail-oriented and proactive Virtual Assistant to provide accounting support, CRM administration, and member management assistance. The ideal candidate is highly organized, tech-savvy,...


  • Quezon City, National Capital Region, Philippines VA Desk Full time

    Job Description: Executive Virtual Assistant (Full-Time)Salary: ₱50,000 per monthLocation: RemoteSchedule: Full-time (Philippines-based)About the RoleWe are looking for a highly organized, proactive, and detail-oriented Virtual Assistant who can provide full administrative, operational, and client support. This role supports day-to-day business operations,...

  • Virtual Assistant

    12 hours ago


    Makati City, National Capital Region, Philippines Viatechnik Inc. Full time

    Responsibilities:Data Tracking and Management:Organize and maintain databases related to projects, clients, and team activities.Track and update project timelines, milestones, and deliverables.Scheduling and Coordination:Schedule and coordinate meetings, calls, and appointments for team members across different time zones.Manage calendars and ensure timely...


  • Quezon City, National Capital Region, Philippines 1840 & Company Full time

    We are seeking a Virtual Assistant with in-depth experience in Odoo CRM and a strong  aptitude for sales processes and business operations. The ideal candidate will be the technical point of contact for Odoo within the organization, managing and optimizing all operational and customer relationship modules (CRM, Sales, Invoicing, Projects). This role will...


  • Makati City, National Capital Region, Philippines StratifyIQ Full time

    As a Real Estate Virtual Assistant, you will play a crucial role in ensuring our operations run smoothly by providing administrative, marketing, and client support. This position is fully remote, offering flexibility and the chance to work in a collaborative virtual environment.Key Responsibilities:Administrative SupportManage calendars, schedules, and...


  • Quezon City, National Capital Region, Philippines Manulife Full time

    Job SummaryThe role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Administrative Assistant (AA) is responsible for providing high-level administrative support to multiple leaders within the Global Communications Team. This role is instrumental in maintaining smooth and efficient operations...


  • Makati City, National Capital Region, Philippines The Raya Clinic Full time

    We're rebranding and are looking for a new set of team for our expansion and restructuring under new management.Location: Centuria Medical, Makati CityEmployment Type: Full-time, 1 day work from home, 4 days onsiteCompany Name: Raya Regenerative and Preventive IncAdministrative SupportMaintain organized filing systems, digital and physical.Assist...

  • Admin Assistant

    2 days ago


    Makati City, National Capital Region, Philippines KonnectHub Corp. Full time

    General DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to provide remote support to our team. The ideal candidate will be responsible for handling day-to-day administrative tasks, ensuring smooth operations, and supporting management in maintaining efficiency across different business functions.Job...


  • Makati City, National Capital Region, Philippines Kroll Global Solutions Inc. Full time

    In a world of disruption and increasingly complex business challenges, our professionals bring truth into focus with the Kroll Lens. Our sharp analytical skills, paired with the latest technology, allow us to give our clients clarity—not just answers—in all areas of business. We embrace diverse backgrounds and global perspectives, and we cultivate...


  • Makati City, National Capital Region, Philippines TECHNUS PHILS. CONSTRUCTION CORPORATION Full time

    What you'll be doingAssist with the full recruitment lifecycle, from sourcing and screening candidates to coordinating interviews and onboarding new hiresBuild and maintain a pipeline of qualified candidates for current and future rolesAdvertise open positions on job boards and manage application trackingSchedule and coordinate interviews, both in-person and...