Administrative Virtual Assistant

2 weeks ago

Quezon City, National Capital Region, Philippines VA Desk Full time ₱300,000 - ₱420,000 per year

Salary: ₱35,000 per month

Work Setup: Remote

Schedule: Night Shift

Overview

We are seeking a reliable and detail-oriented Administrative Virtual Assistant to support daily operations, ensure smooth workflow coordination, and maintain accurate data and documentation. The ideal candidate is organized, proactive, and comfortable communicating with both customers and internal teams.

Key Responsibilities
Administrative & Office Support

  • Manage inbound emails and basic inquiries

  • Assist with calendar management, scheduling, and follow-ups

  • Prepare and maintain digital documents, reports, and records

  • Provide general administrative tasks as needed to support operations

Customer Coordination

  • Serve as a point of contact for customer updates and follow-ups

  • Assist with scheduling appointments, confirmations, and rescheduling

  • Maintain customer records and ensure accurate documentation in the CRM

Data Entry & Systems Management

  • Enter and update customer, job, and invoice information accurately

  • Ensure data integrity across records and platforms

  • Support workflow management to prevent backlogs and delays

Accounts & Invoice Support

  • Review invoices, check for discrepancies, and assist in reconciliation

  • Coordinate with internal teams regarding invoice adjustments

  • Track cleanup progress and flag inconsistencies for escalation

Vendor & Technician Coordination

  • Order and track parts or supplies when required

  • Coordinate with vendors regarding availability and delivery timelines

  • Communicate job details, updates, and parts status to field technicians

Qualifications

  • At least 1–2 years of experience in administrative, customer service, or VA roles

  • Excellent written and verbal communication skills

  • Strong organizational and time-management abilities

  • Proficient in Google Workspace and Microsoft Office

  • Experience with CRM or job tracking tools is a plus (e.g., Housecall Pro, ServiceTitan)

  • Able to work with minimal supervision and manage multiple tasks efficiently


  • Virtual Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Booth and Partners Pte Ltd Full time ₱400,000 - ₱600,000 per year

    Overview Cro Metrics is seeking a Virtual Assistant to provide administrative and operational support to our Growth Strategy and Business Development/Marketing functions. This role is essential to helping our client-facing and revenue-generating teams run smoothly by ensuring meetings, travel, events, and day-to-day tasks are organized and executed with care...

  • Virtual Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Booth Full time ₱300,000 - ₱600,000 per year

    Overview Cro Metrics is seeking a Virtual Assistant to provide administrative and operational support to our Growth Strategy and Business Development/Marketing functions. This role is essential to helping our client-facing and revenue-generating teams run smoothly by ensuring meetings, travel, events, and day-to-day tasks are organized and executed with care...

  • Virtual Administrative Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines CF Outsourcing Solutions Full time ₱250,000 - ₱500,000 per year

    Job Summary:We are seeking an exceptional Administrative Assistant to serve as the operational backbone of our Practice Manager. This role is vital for ensuring organizational excellence and transforming raw data into actionable insights that drive our decision-making. If you are meticulous, proactive, and fluent in spreadsheet management, this is the right...

  • Virtual Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines fd8e6ac8-e064-4cb6-a236-6ecf5ac9e9e9 Full time ₱250,000 - ₱500,000 per year

    Discover your 100% YOU with MicroSourcingPosition: Virtual AssistantLocation: 1880 Avenue Building, 1880 Eastwood Avenue Libis, Quezon CityWork setup & shift: Onsite | Night Shift You'll have:Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life...

  • Virtual Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines bbbbf7fd-86a9-4002-b649-687e5e8c93e0 Full time ₱240,000 - ₱300,000 per year

    As we continue to expand, Liveware ensures high-quality service and success for both our clients and our team. Specializing in multiple industries, we are one of the leading outsourcing companies in the Philippines.Be part of our journey. Be part of our successWe're looking for a creative and dedicated Virtual Assistant (On site) to work with our growing...

  • Virtual Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines a99fc657-26b5-486a-9abc-e0cc7aa85eaf Full time ₱144,000 - ₱600,000 per year

    As we continue to expand, Liveware ensures high-quality service and success for both our clients and our team. Specializing in multiple industries, we are one of the leading outsourcing companies in the Philippines.Be part of our journey. Be part of our successWe're looking for a creative and dedicated Virtual Assistant (On site) to work with our growing...

  • Virtual Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Viatechnik Inc. Full time ₱250,000 - ₱350,000 per year

    Responsibilities:Data Tracking and Management:Organize and maintain databases related to projects, clients, and team activities.Track and update project timelines, milestones, and deliverables.Scheduling and Coordination:Schedule and coordinate meetings, calls, and appointments for team members across different time zones.Manage calendars and ensure timely...

  • Real Estate Virtual Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines Superpowers HQ Full time ₱33,600 - ₱41,600 per year

    Job Title: Real Estate Virtual Assistant (with Direct EA Experience)We're looking for Real Estate Virtual Assistants who also have direct Executive Assistant (EA) experience.Why join us?Rate: $7-10 per hourBenefits: Annual paid vacation & sick leaves, US Federal Holiday time offs, paid training, and moreMust-haves (Non-Negotiable):Bachelor's degree...

  • Virtual Admin Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines Teamified Full time ₱250,000 - ₱500,000 per year

    About TeamifiedTeamified works with top enterprises and digital native businesses in Australia helping them build their remote teams in India, Philippines and Sri Lanka. We pride ourselves with hiring great teams to work on exciting game changing technology. Teamified currently has 200+ engineers, testers, product managers etc. working across 20+ partners....

  • Administrative Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines ARC LICO International Services Corp. Full time ₱200,000 - ₱400,000 per year

    Company DescriptionARC LICO International Services Corp. is a research-oriented design consultancy located in Quezon City. The company is committed to fostering pride of place through participatory heritage and advancing the discourse on Filipino architectural knowledge.Role DescriptionThis is a full-time on-site role for an Administrative Assistant at ARC...