Project Administrator

2 days ago

Makati City, National Capital Region, Philippines IAS Studio Full time A$60,000 - A$80,000 per year

Join our team as a
Project Administrator

We're looking for an organized and detail-oriented Project Administrator to work with our client in Australia, while working on-site at our partner's office in Makati.

In this role, you'll be responsible for ensuring smooth operations, maintaining client satisfaction, and keeping our inboxes well-managed

This role is perfect for you if you:

  • Feel a little spark of joy when you tick something off your to-do list
  • Take pride in making sure everything is in the right place, at the right time, and done the right way
  • Thrive in a fast-paced, ever-changing environment
  • Love variety in your day-to-day
  • Enjoy being the reliable go-to person who gets things done

Roles and Responsibilities

  • Keep documents in order using BCS, Dropbox, and Adobe Acrobat Pro (bonus if you can't resist a tidy folder structure)
  • Follow up on fee proposals and assist with friendly, professional client engagement (sales awareness required, think approachable, not pushy)
  • Answer calls and emails quickly and warmly, within 24 hours, always
  • Book inspections and lodge payments via council portals
  • Manage BAMS entries, including levy payments, to secure those all-important permit numbers
  • Handle payments for council lodgments and authority information requests
  • Work closely with our Building Surveyors, Technical Team, Directors, and GM to keep everything moving smoothly

Qualifications and Skills Required

  • Excellent English (written & spoken)
  • Proficiency in BCS, BAMS, Microsoft Office (Outlook, Word, Excel), Adobe Acrobat Pro, Dropbox, Microsoft Teams, WhatsApp, and TPG VOIP.
  • An eye for detail sharper than a laser pointer
  • Solid admin experience (bonus if it's in a fast-paced, client-facing role)
  • Tech confidence with Microsoft Office & cloud platforms
  • Discretion and trustworthiness with confidential info
  • Industry knowledge (a plus, but not a dealbreaker)

Success Measures and Expectations

  • Inbox zero within 24 hours (because a tidy inbox = a tidy mind)
  • Client & internal staff responses within 24 hours
  • Fee proposal follow-ups within 7 days
  • Prompt and smooth handling of council lodgements & inspections

Join our growing team, apply now

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