Project Administrator

1 day ago

Makati City, National Capital Region, Philippines KMC Solutions Full time $40,000 - $60,000 per year

As Project Administrator (PA), you will work with the local delivery team to support the project administration ensuring compliance with systems and processes.

Work Setup:
Full-time; Morning shift; 3x/week onsite Makati Office

Responsibilities:

  • Setup all new projects across project delivery platforms
  • Ensure all subcontractors are added to relevant Project Directory and have accepted invitation to the platform.
  • Administer project related documentation through Procore including but not limited to drawings; schedules; contractor insurances; RFI's and miscellaneous documents.
  • Manage Procore audit corrective actions and assist the team in close out of Observations raised during audits.
  • Assist with administration and compliance of 1Breadcrumb including subcontractor assistance and on-boarding.
  • Administer site establishment requirements including ordering and tracking of consumable items (first aid kits, water, paper etc.)
  • Assist site team with administration of site signage both in-house and through signage contractors.
  • Process accounts payable invoices in Jonas Premier.
  • Assist Project Managers to resolve accounts payable invoices where further review or administration is required.
  • Collate as-built documentation from internal and external stakeholders within 2 weeks of Practical Completion.
  • Assist with general office administration duties including but not limited to complete weekly grocery order; organising office cleaning; assisting with events.
  • Compile Request for Tender packages including documentation and issuing documents via dropbox links.
  • Assist in the preparation of tender analysis including administration of subcontractor quotes and tracking tender correspondence.

Role Qualifications

  • At least 3 years of experience in project administration, office administration, or construction industry support.
  • Bachelor's degree in Business Administration, Construction Management, Engineering, or a related field preferred.
  • Prior exposure to construction project management software (e.g., Procore, 1Breadcrumb, Jonas Premier, or similar platforms)
    is highly desirable.
  • Equivalent work experience in project administration or construction support will be considered.
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
  • Familiarity with project management and documentation control systems.
  • Ability to quickly learn and adapt to new digital platforms and tools.

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