Project Administrator
5 days ago
As Project Administrator (PA), you will work with the local delivery team to support the project administration ensuring compliance with systems and processes.
Work Setup:
Full-time; Morning shift; 3x/week onsite Makati Office
Responsibilities:
- Setup all new projects across project delivery platforms
- Ensure all subcontractors are added to relevant Project Directory and have accepted invitation to the platform.
- Administer project related documentation through Procore including but not limited to drawings; schedules; contractor insurances; RFI's and miscellaneous documents.
- Manage Procore audit corrective actions and assist the team in close out of Observations raised during audits.
- Assist with administration and compliance of 1Breadcrumb including subcontractor assistance and on-boarding.
- Administer site establishment requirements including ordering and tracking of consumable items (first aid kits, water, paper etc.)
- Assist site team with administration of site signage both in-house and through signage contractors.
- Process accounts payable invoices in Jonas Premier.
- Assist Project Managers to resolve accounts payable invoices where further review or administration is required.
- Collate as-built documentation from internal and external stakeholders within 2 weeks of Practical Completion.
- Assist with general office administration duties including but not limited to complete weekly grocery order; organising office cleaning; assisting with events.
- Compile Request for Tender packages including documentation and issuing documents via dropbox links.
- Assist in the preparation of tender analysis including administration of subcontractor quotes and tracking tender correspondence.
Role Qualifications
- At least 3 years of experience in project administration, office administration, or construction industry support.
- Bachelor's degree in Business Administration, Construction Management, Engineering, or a related field preferred.
- Prior exposure to construction project management software (e.g., Procore, 1Breadcrumb, Jonas Premier, or similar platforms)
is highly desirable. - Equivalent work experience in project administration or construction support will be considered.
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with project management and documentation control systems.
- Ability to quickly learn and adapt to new digital platforms and tools.
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