Procurement & Administration Manager

2 days ago

Ugong P, Philippines Royal Oak Hospitality & Leisure Corporation Full time

The Procurement & Administration Manager is responsible for managing all purchasing activities, vendor relationships, and administrative services to support efficient property operations. This role ensures cost-effective procurement, compliance with company standards, and timely delivery of goods and services while maintaining proper controls. The manager also oversees administrative functions such as permits, documentation, office management, and property support services to ensure seamless operations.Duties &

Responsibilities

  • Develop and implement purchasing policies and procedures aligned with corporate guidelines.
  • Source, evaluate, and negotiate with suppliers to ensure quality, cost-efficiency, and reliability.
  • Manage vendor contracts and supplier performance.
  • Oversee purchase requisition approvals, purchase orders, and delivery schedules.

Cost Control & Compliance

  • Monitor purchasing budgets and ensure adherence to cost control measures.
  • Coordinate with Finance for timely payment processing and accurate record-keeping.
  • Ensure compliance with hospitality standards, legal requirements, and ISO documentation.

Inventory & Supply Chain Coordination

  • Work with Operations and Finance to forecast supply needs.
  • Monitor stock levels and manage reorder points for critical supplies.
  • Support F&B, Housekeeping, and Engineering in timely procurement of consumables, linen, equipment, and repair parts.

Administration & Support Services

  • Manage administrative operations including permits, licenses, and regulatory compliance.
  • Oversee office facilities, supplies, and asset management.
  • Handle contract renewals (utilities, service providers, insurance).

Team & Process Development

  • Supervise and develop procurement and admin staff.
  • Streamline processes for efficiency, transparency, and accountability.
  • Support digitalization and system integration for procurement and admin records

Qualifications

  • Bachelor's degree in Business Administration, Supply Chain Management, Hospitality Management, or related field.
  • Minimum 10 years of experience in procurement, supply chain, or admin management, preferably in hospitality or F&B.
  • Strong negotiation and vendor management skills.
  • Knowledge of hospitality procurement categories (F&B supplies, linens, equipment, services).
  • Familiar with contract management, permits, and compliance documentation.

Skills & Competencies

  • Excellent negotiation and vendor relationship management.
  • Strong organizational and process management skills.
  • Knowledge of procurement systems and inventory management software.
  • High integrity and attention to detail.
  • Leadership and team management skills.

Job Types: Full-time, Permanent

Pay: Php40, Php60,000.00 per month

Benefits:

  • Employee discount
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Work Location: In person

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