Administrative Staff to the President

6 days ago

Biñan, Calabarzon, Philippines Inovus Building Solutions Inc. Full time ₱600,000 - ₱1,200,000 per year
Job Summary:

The Administrative Staff to the President provides high-level administrative support to the President of the company. This includes managing schedules, preparing reports, handling confidential information, coordinating meetings, and ensuring smooth communication between the President and internal/external stakeholders. The role requires professionalism, discretion, attention to detail, and strong organizational skills.

Key Responsibilities:
  • Manage the daily schedule, appointments, and travel arrangements of the President.
  • Prepare and organize documents, reports, presentations, and correspondence for internal and external use.
  • Attend meetings with or on behalf of the President and take detailed minutes.
  • Coordinate with other departments for the implementation of the President's directives and company initiatives.
  • Handle confidential documents and sensitive information with discretion.
  • Screen and manage phone calls, emails, and other communications addressed to the President.
  • Assist in planning and organizing company events, board meetings, and executive-level activities.
  • Perform general administrative tasks such as filing, data entry, and document management.
  • Liaise with clients, business partners, and stakeholders as required.
  • Conduct research and compile data to support executive decision-making.

Qualifications:
  • Bachelor's degree in Business Administration, Office Administration, Management, or related field.
  • At least 1 year of relevant experience in an executive assistant or administrative role is preferred.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills in English and Filipino.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other productivity tools.
  • Ability to work independently and handle multiple tasks in a fast-paced environment.
  • Discretion and trustworthiness when dealing with confidential information.
  • High level of professionalism and integrity.

Preferred Qualifications:
  • Experience working with C-level executives.
  • Knowledge of corporate governance and executive-level protocols.
  • Familiarity with project coordination or executive-level reporting.

Work Schedule:
  • Full-time, Monday to Friday (may require extended hours depending on business needs)

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