Procurement Assistant
3 days ago
Company Description
SmoothMoves, Inc. is a licensed Human Resources Development Organization that specializes in the recruitment, training, and hiring of semi-skilled and full-professional manpower resources. We provide staff for permanent, project-based, contractual, or temporary roles in any business environment. Our expertise ensures efficient deployment of staff tailored to our clients' needs.
Duties & Responsibilities:
Receives and Reviews Purchase Requisition (PR)
- Requests
Verifies completeness and accuracy of P.R. submitted by various departments before encoding into ERP Netsuite.
Conducts Market Research and Solicits Quotations
- Sources multiple quotations for IT hardware, software and licenses; nationwide office supplies/consumables; and HR, Site Prep and other IMC departments' requirements, ensuring competitive pricing and product quality.
Negotiates with Vendors for Cost Optimization
- Engages in price and term negotiations to secure the most favorable deals without compromising quality.
Oversees and Coordinates with Warehouse/Inventory Team
- Ensures stock levels are sufficient and assists in managing incoming and outgoing inventory, including physical stock validation if needed.
Conducts Vendor Accreditation and Due Diligence
- Evaluates vendor legitimacy through background checks, BIR, business permits, and technical certifications to ensure compliance and reliability.
Handles PO Generation and Communication
- Issues official Purchase Orders (POs) via ERP systems, communicates with vendors and internal requesters, and ensures timely acknowledgement and delivery tracking.
Supports Vendor Enrollment in Netsuite
- Uploads documentary requirements and ensures vendor profiles are complete, updated, and compliant with procurement policies.
Monitors Delivery and Service Lead Times
- Coordinates with vendors to confirm estimated time of arrival (ETA) and proactively follows up on delays or issues.
Coordinates Cross-Functional Requirements
- Liaises with Finance, Legal, IT, and Operations for procurement-related tasks such as contract validation, payment coordination, and technical specification clarification.
Handles Urgent or Emergency Procurement Requirements
- Responds swiftly to last-minute or emergency procurement requests critical to operations, ensuring minimal disruptions.
Qualifications:
- College Graduate of 4 years degree in Business field.
- With 2-3 years of procurement experience.
- With background at least in both soft services and Hard services (engineering/Archi) procurement.
- Willing to assigned On-site in East Avenue Diliman Quezon City
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