Executive Assistant

3 days ago

Cebu City, Central Visayas, Philippines Complete Development (CoDev) Full time ₱900,000 - ₱1,200,000 per year
Position Summary

We are seeking a highly organized and detail-oriented Executive Assistant / Controller to support the Owner and leadership team with both executive administrative duties and financial management responsibilities.

This hybrid role is ideal for someone who thrives in a dynamic, fast-paced environment and has a strong background in both office operations and accounting.


Key Responsibilities

Executive Assistant Duties:

  • Serve as the right hand to the Owner, managing calendars, appointments, and travel arrangements.
  • Handle correspondence, meeting prep, document drafting, and internal communication on behalf of leadership.
  • Organize and maintain company files, business licenses, and compliance records.
  • Coordinate vendor contracts, inventory orders, and special event logistics.
  • Act as a liaison between the Owner and staff, vendors, or external stakeholders.

Controller Duties:

  • Oversee daily financial transactions including A/P, A/R, bank reconciliations, and expense tracking.
  • Maintain and update budgets, forecasts, and financial reporting dashboards.
  • Process payroll and ensure accuracy in employee compensation, benefits, and tax filings.
  • Collaborate with the CPA/bookkeeper on monthly closes, annual tax prep, and financial compliance.
  • Review and streamline internal controls and spending policies.

Qualifications
  • Proven experience in executive administration and financial/bookkeeping roles (3+ years preferred).
  • Proficiency in accounting software (QuickBooks Online preferred) and Excel/Google Sheets.
  • Strong organizational, written, and verbal communication skills.
  • Ability to manage sensitive information with discretion.
  • Self-starter with the ability to anticipate needs and solve problems proactively.

Preferred Skills
  • Familiarity with retail, hospitality, or small business operations.
  • Experience managing POS systems, inventory software, or HR/payroll tools.
  • Basic understanding of local/state tax and labor law compliance.
  • A passion for supporting small business growth and operational excellence.

Why Join CoDev?

  • Medical and Life Insurance package on the 2nd month plus 2 dependents
  • Company provided equipment + Monthly utility stipend of Php 1,500
  • A regularization increase on the 6th month
  • Annual salary increase based on performance
  • Tax-Free allowances incorporated in pay
  • Salary loans with 0% interest, payable in 2 months
  • Opportunity for self-improvements like access to online training sites such as Udemy, Pluralsight, and other resources

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