Admin Assistant

1 day ago

Pasig, National Capital Region, Philippines ALEF FOOD SERVICES INC. Full time $30,000 - $50,000 per year

Overview:

The purchasing is responsible for the procurement process, maintaining supplier relationships, and managing inventory in head office. This role requires meticulous attention to detail, effective communication skills, and the ability to ensure accuracy and efficiency throughout the procurement life cycle.

TASK LIST:

1. CREATION OF CANVASS SHEET:

  • Gather quotations from various suppliers to ensure competitive pricing.

  • Organize and compile quotations into canvass sheets for effective comparison and decision-making.

2. CREATION OF PURCHASE ORDER FORM:

  • Generate accurate purchase order forms based on approved purchase request forms.

  • Ensure completeness and accuracy of purchase orders forms.

3. PROCESSING OF PAYMENT REQUEST:

  • Fill out payment request forms accurately, including all necessary documentation and approvals.

  • Coordinate with accounting to ensure timely processing of payments to suppliers.

4. SUPPLIER LIST MANAGEMENT:

  • Continuously update and maintain our supplier database to ensure it reflects current and potential suppliers, considering factors such as credit terms, free delivery, and reliability.

  • Cultivate and maintain positive relationships with suppliers to ensure smooth transactions and favorable terms.

5. HEAD OFFICE INVENTORY MANAGEMENT:

  • Regularly monitor stock levels for each item to ensure they remain within the designated minimum and maximum thresholds.

  • Monitor stock movements between the head office and store locations. Record incoming and outgoing stock transfers accurately.

  • Conduct monthly manual counts of inventory to verify accuracy and reconcile discrepancies between physical counts and database records.

  • Generate purchase requests when stock levels reach the minimum threshold, specifying the quantity needed to reach the maximum level.

  • Receive incoming shipments from suppliers and ensure that all items are accounted for according to the purchase order. Verify that the received quantities match the quantities stated on the accompanying documentation (e.g., packing slips, delivery notes, delivery receipt).

  • Ensure that all received items are properly labelled and organized within the stockroom according to their designated locations.

  • Admin Assistant

    1 day ago

    Pasig, National Capital Region, Philippines ODC Makati Supermarket Corporation Full time ₱200,000 - ₱300,000 per year

    Job Overview:The Admin Assistant is responsible for aiding the admin management, tenants, and visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail.Ideally, the Admin Assistant is able to multi-task and possesses excellent communication skills and an upbeat attitude. They are comfortable...

  • Admin. Assistant

    7 days ago

    Pasig, National Capital Region, Philippines Robinsons Land Corporation Full time

    Join to apply for the Admin. Assistant - Cost Control role at Robinsons Land Corporation.Department: Purchasing - Cost ControlEmployee Type: ProbationaryThe Admin. Assistant provides administrative and technical support to the Cost Control Department by handling documentation, reportorial requirements, project monitoring, and office...

  • Admin Assistant

    1 day ago

    Pasig, National Capital Region, Philippines Firstlead Inc. Full time ₱500,000 - ₱1,000,000 per year

    Job Title: Admin Assistant- AccountingReports to: Accounting OfficerOverview:The Admin Assistant – Accounting (Accounts Receivable) is responsible for supporting the daily operations of the accounting department with a focus on sales reporting, collection monitoring, and accounts receivable management. This role ensures accurate encoding and...

  • Admin Assistant

    1 day ago

    Pasig, National Capital Region, Philippines agrifund ap finance Full time ₱800,000 - ₱1,200,000 per year

    Job Title: Admin Assistant- AccountingReports to: Accounting OfficerOverview:TheAdmin Assistant – Accounting (Accounts Receivable) is responsible for supporting the daily operations of the accounting department with a focus on sales reporting, collection monitoring, and accounts receivable management. this role ensures accurate encoding and reconciliation...

  • Admin Assistant

    1 day ago

    Pasig, National Capital Region, Philippines Ambulatory Healthcare Institute, Inc. Full time ₱200,000 - ₱300,000 per year

    Ambulatory Healthcare Institute, Inc. is hiring a Full time Admin Assistant role in Ortigas Center, NCR. Apply now to be part of our team.Job summary:Flexible hours available1 year of relevant work experience required for this roleCollege Graduate of any 4 year course.Fresh Graduates are Welcome to Apply.· Proficient in the use of MS Word, Power, Excel,...

  • Admin Assistant- Accounting

    1 day ago

    Pasig, National Capital Region, Philippines Agrifund AP Finance Corp. Full time ₱150,000 - ₱300,000 per year

    Job Title: Admin Assistant- AccountingReports to: Accounting OfficerOverview:The Admin Assistant – Accounting (Accounts Receivable) is responsible for supporting the daily operations of the accounting department with a focus on sales reporting, collection monitoring, and accounts receivable management. this role ensures accurate encoding and...

  • HR and Admin Assistant

    1 day ago

    Pasig, National Capital Region, Philippines Linkage Foods Ventures Corporation Full time $30,000 - $50,000 per year

    Job Summary:We are looking for a reliable and detail-oriented HR and Admin Assistant to support both Human Resources and administrative functions. The ideal candidate will assist in recruitment, employee records management, office coordination, and general administrative tasks. Experience in bulk hiring or working with recruitment agencies is a strong...

  • Sales Admin Assistant

    1 day ago

    Pasig, National Capital Region, Philippines RHK Land Full time $20,000 - $40,000 per year

    A. Primary Functions:The Sales Admin Assistant serves as the overall support person for all pre-sales and booking-related administrative tasks. The primary objective is to assist the Account Managers in the achievement of their sales quotas. B. Specific Duties and ResponsibilitiesResponsible for all sales booking by screening documents and coordinating with...

  • Executive & Admin Assistant

    1 day ago

    Pasig, National Capital Region, Philippines Plontur Group Full time ₱600,000 - ₱1,200,000 per year

    Work closely with leadership to ensure the smooth operation of the company, handling administrative, HR, and legal tasks while providing direct executive support. This role is highly trusted, helping to manage priorities, schedules, and external partnerships.Key Responsibilities:Manage office administration, HR documentation, and complianceHandle executive...

  • HR and Admin Assistant

    1 day ago

    Pasig, National Capital Region, Philippines Rivermed, Inc. Full time ₱240,000 - ₱276,000 per year

    About the Role:We are looking for a detail-oriented and proactive HR & Admin Assistant to join our growing team. The successful candidate will support daily HR functions and provide administrative assistance to ensure smooth office operations.Key Responsibilities:Assist in recruitment processes (posting jobs, screening candidates, scheduling...