Admin Assistant

2 days ago

Pasig, National Capital Region, Philippines Firstlead Inc. Full time ₱500,000 - ₱1,000,000 per year

Job Title: Admin Assistant- Accounting

Reports to: Accounting Officer

Overview:

The Admin Assistant – Accounting (Accounts Receivable) is responsible for supporting the daily operations of the accounting department with a focus on sales reporting, collection monitoring, and accounts receivable management. This role ensures accurate encoding and reconciliation of sales and collection data, maintains organized records, and assists in generating reports for internal and external use. The position also involves administrative support such as document handling and coordination with various departments. The admin assistant plays a key role in maintaining financial accuracy, supporting audit and compliance efforts, and contributing to the smooth execution of accounting functions.

TASKS LIST:

1. DAILY SALES REPORT

a. Retrieve daily sales data from the Utak System and verify daily sales with bank statements from Treasury to ensure accuracy.

b. Encode the sales data into the daily sales template.

c. Prepare BIR 2307 (For Suppliers)

2. ACCOUNTS RECEIVABLE (AGRIFUND COLLECTION)

a. Record Collections: Accurately record payments received from clients.

b. Update Statement of Accounts (SOA) and Official Receipt (OR) Masterlist: Maintain current records of all statements and receipts.

c. Update Accounts Receivable (AR) Masterlist: Keep the AR list up to date with all transactions.

d. QuickBooks Data Entry: Enter collection data into QuickBooks.

e. Generate Statements of Accounts: Produce account statements upon request from collections or legal departments.

3. PAYMENT MONITORING AND RECORDING

a. Record customer payments received via cash, checks, or online transfers.

b. Match payments with corresponding invoices.

c. Maintain daily collection logs or encoding sheets.

d. Forward deposit slips and payment proofs for validation and filing.

4. RECONCILIATION AND REPORTING

a. Reconcile customer ledgers/accounts weekly or as needed.

b. Assist in preparing the Accounts Receivable Aging Report.

c. Submit weekly and monthly collection summaries.

d. Provide reports or updates during accounting meetings.

5. ADMINISTRATIVE SUPPORT

a. Handle scanning, photocopying, and printing of accounting documents.

b. Assist with the preparation of documents for BIR or internal reports.

c. Coordinate with other departments for document routing and signature.

6. Perform other clerical tasks assigned by the Immediate Superior.

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