Office Manager

3 days ago

Work from Home, Philippines Happy Island PPEC Full time ₱30,000 - ₱60,000 per year

Position Overview:

The Office Manager is responsible for overseeing and managing a variety of administrative tasks for the company, ensuring efficient communication, scheduling, and documentation handling. This role requires strong organizational skills, attention to detail, and the ability to manage workflows remotely while collaborating effectively with medical and administrative teams.

Key Responsibilities:

  • Efficient Management of Correspondence:
  • Manage phone calls, emails, and other forms of correspondence, ensuring prompt responses and accurate information distribution to the appropriate team members or departments.
  • Medical Record and Document Management:
  • Maintain and organize medical records, files, and documents in compliance with confidentiality standards and regulatory requirements.
  • Ensure all medical records and patient documentation are up-to-date and accessible to authorized personnel as needed.
  • Scheduling and Coordination:
  • Coordinate and schedule patient appointments with the appropriate specialists, ensuring all details are accurately recorded.
  • Send appointment reminders to patients and follow up on missed or upcoming appointments to ensure timely care.
  • Administrative Support:
  • Assist in the preparation of reports, presentations, and other administrative documents required by the management team or other departments.
  • Ensure all administrative tasks are completed efficiently and within set deadlines.
  • Collaboration with Medical and Administrative Teams:
  • Collaborate with both medical and administrative staff to ensure effective communication across departments.
  • Provide support in maintaining smooth operations and resolving issues promptly as they arise.
  • Physician Referral Management:
  • Manage and track physician referrals, ensuring they are processed in a timely manner.
  • Communicate with referring physicians and follow up to ensure proper coordination of care.
  • Team Participation and Environment Support:
  • Actively participate in team meetings, contributing to the creation of a positive and collaborative work environment.
  • Ensure open communication and foster a supportive atmosphere within the remote team.

Skills and Qualifications:

  • Proven experience in office management or administrative roles, particularly in a healthcare or medical environment.
  • Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools (e.g., Google Workspace, scheduling software).
  • Excellent written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive medical information appropriately.
  • Strong attention to detail and problem-solving capabilities.
  • Comfortable working remotely and managing a variety of tasks independently.

Education and Experience:

  • High school diploma or equivalent; additional certification in office management, medical administration, or related fields preferred.
  • Previous experience in managing medical records, scheduling, and coordinating healthcare-related tasks is a plus.

Job Type: Full-time

Experience:

  • Executive Assistant: 1 year (Required)

Language:

  • English (Required)

Work Location: Remote

  • Office Manager

    2 weeks ago

    Work from Home, Philippines Lodestone Solutions Full time ₱144,000 - ₱1,200,000 per year

    We are looking for an experienced and widely skilled office manager for our 40-person company.You will be working with Sydney head office, taking the lead in office administration functions, and some sales and marketing work from time to time. You will also have the opportunity to learn about our key product - a travel insurance claims system - and assist...

  • Application Support Engineer

    1 week ago

    Work from Home, Philippines Satellite Office Solutions Full time ₱960,000 - ₱1,080,000 per year

    APPLICATION SUPPORT ENGINEER | WFH - NIGHTSHFTWork for our global clients and immerse in our rich and diverse company culture where you can thrive, grow and just be aweSOme Apply now and discover the Satellite Office Candidate Experience – recognized as one of BEST among BPO companies worldwide.About the RoleWe are seeking a highly motivated Player-Coach...

  • Executive Office Manager

    3 days ago

    Work from Home, Philippines Abacus Avenue Property Management Full time

    About usWe are professional, supportive and customer-centric boutique property management firm seeking individual to join our team who is ready to expect the unexpected There is no typical day in property management which requires our next team member to be HONEST, have INTEGRITY and SINCERITYOur work environment includes:Work-from-home daysGrowth...

  • Senior Project Management Officer

    2 weeks ago

    Work from Home, Philippines Shore360, Inc Full time ₱960,000 - ₱1,440,000 per year

    About the RoleWe're seeking a strategic Project Administration Officer to support our Enterprise Project Management Office (EPMO). This is a high-visibility role that goes beyond coordination—you'll be the operational backbone of the EPMO, driving governance, portfolio oversight, and executive-level reporting.This role requires someone who can act as a...

  • Office Administrator

    1 week ago

    Work from Home, Philippines Duplexx Full time ₱500,000 - ₱600,000 per year

    Remote Office Administrator (Security Guard Company – U.S. Based)Location: Work From HomeCompany: Established Brooklyn, New York–based Security Guard Services FirmExperience Required: Minimum 3 years in the security industrySchedule: U.S. Eastern Standard Time (EST) 8AM-5PMEmployment Type: Full-TimeAbout the CompanyWe are a trusted Brooklyn, New...

  • Operations Officer

    1 week ago

    Work from Home, Philippines Propel Marine Pty Ltd Full time ₱300,000 - ₱420,000 per year

    Propel Marine is a fully integrated marine solutions provider that has experienced sustained growth since its inception in 2018. Our highly competent, multicultural team provide professional services and innovative marine solutions across Australia and abroad.This is an exciting opportunity for an Operations Officer with excellent attention to detail, strong...

  • Ecommerce merchandiser

    3 days ago

    Work from Home, Philippines Satellite Office Solutions Full time ₱900,000 - ₱1,200,000 per year

    The organization is seeking a detail-oriented and marketplace-savvy Merchandiser to join our growing team. This role will focus on ensuring our product listings are optimized, discoverable, and presented in the best possible way across Amazon, Walmart, Target, and Shopify. The Merchandiser will be hands-on with listing optimization, category placement,...

  • Finance Officer

    1 week ago

    Work from Home, Philippines Sal-Tech Easy Packaging Full time ₱144,000 - ₱201,600 per year

    Job Title: Finance OfficerCompany: Sal-Tech Easy PackagingLocation: Remote (Work From Home)Join Our TeamWe're looking for a skilled and motivated Finance Officer to join our growing global team.This is a remote, work-from-home position ideal for someone who has a strong background in finance, accounting, or business administration and is eager to contribute...

  • Legal Officer

    1 week ago

    Work from Home, Philippines Sal-Tech Easy Packaging Full time ₱336,000 per year

    Job Title: Legal OfficerCompany: Sal-Tech Easy PackagingLocation: Remote (Work From Home)Join Our TeamWe're looking for a highly organized and knowledgeable Legal Officer to join our growing international team.This is a remote, work-from-home position, suited for experienced legal professionals who can guide the company through contracts, compliance, and...

  • Payroll Officer

    2 weeks ago

    Work from Home, Philippines Dimension All Group Full time ₱480,000 - ₱720,000 per year

    Job Title: Payroll Officer / Accounts Payable SpecialistLocation: Work from Home (QLD, Australia Time Zone)Job Description:We are seeking a detail-oriented and experienced Payroll Officer / Accounts Payable Specialist to manage payroll processing and accounts payable functions for our operations in Queensland, Australia. The ideal candidate will have...