Materials Requirements Planning Controller

Company Description

Converge ICT Solutions Inc. is the fastest-growing broadband service provider in the Philippines, delivering reliable and high-speed internet through its end-to-end pure fiber network. The company operates over 888,935 kilometers of fiber optic assets, covering all major islands in the country. With one of the most extensive fiber networks in the Philippines, Converge ICT Solutions Inc. also provides enterprise-grade security solutions, data center facilities, and managed services to meet the complex needs of businesses.

Role Description

MRP (SAP) Controller (Material Requirement Planning)

The purpose of an 
MRP SAP Controller
 is to manage and optimize the Material Requirements Planning (MRP) process within an organization, using SAP systems to ensure efficient and effective planning, procurement, and inventory management.

An 
MRP SAP Controller
, means adhering to operational boundaries, whether they be related to time, cost, resources, or process constraints, to maintain a smooth and efficient material planning and procurement process.

Material Planning and MRP Execution:

• Monitor and manage the MRP processes within SAP to ensure the timely availability of materials for procure.
• Analyze demand forecasts, safety stock levels, lead times, and consumption patterns to optimize inventory and reduce stockouts or overstock situations.
• Generate and review MRP reports to ensure alignment between demand and available inventory.

Inventory Control and Management:

• Oversee inventory transactions and ensure accurate recording of goods movements in SAP (e.g., goods receipts, goods issues, stock transfers).
• Implement best practices in inventory management, ensuring inventory turnover is optimized and storage costs are minimized.
• Conduct periodic stock audits and reconciliation to ensure that inventory records match physical stock levels.

Pricing Analysis:
focuses on evaluating and ensuring the accuracy and competitiveness of product pricing and its impact on profitability and cost control.

Pricing Accuracy:

• Ensure that prices in the inventory system are accurate and reflect current market conditions, supplier contracts, or internal pricing strategies.
• Review pricing discrepancies between purchase orders, invoices, and inventory prices.

Supplier Price Comparison:

• Analyze supplier pricing data to ensure competitiveness and identify any variances from agreed-upon prices.
• Assess whether pricing terms (e.g., discounts, rebates) are applied correctly.

Cost Variance Analysis:

• Perform cost variance analysis to compare the recorded cost of goods (COGS) in the inventory system against the actual costs incurred, identifying issues such as overcharging, underpricing, or changes in market prices.

Price Changes Monitoring:

• Track and assess any changes in pricing due to fluctuations in supplier prices, raw material costs, or market conditions.
• Ensure that price updates are timely and accurate within the inventory system to reflect current pricing.

Profit Margin Analysis:

• Review profit margins for products by analyzing the difference between acquisition cost and selling price.
• Identify any areas where price adjustments may be needed to maintain profitability or market competitiveness.

Inventory Valuation:

Perform inventory valuation based on the prices of goods in the system. Different valuation methods (e.g., FIFO, LIFO, or weighted average5) can be applied depending on company policy and regulatory requirements.

Price Trend Analysis
:

• Track pricing trends over time identify patterns, such as price increases or decreases due to inflation, changes in supplier relationships, or demand fluctuations.

Discounts & Promotions:

• Analyze the impact of promotional discounts, seasonal pricing, or bulk pricing strategies on inventory cost and profitability.

Physical Count Analysis:
ensures the accuracy of inventory quantities and supports the identification and resolution of discrepancies.

Inventory Accuracy:

• Ensure physical counts match the system data (inventory records) to identify discrepancies.
• Responsible for updating inventory records in the system after conducting the physical count (e.g., ERP or SAP systems).

Planning and Scheduling:

• Plan and schedule regular stock takes or cycle counts (e.g., monthly, quarterly, or annually).
• Determine which areas or products should be counted and when to avoid disruptions to operations.

Stocktaking Team Management:

• Manage or oversee a team of individuals who perform the physical counting of inventory.
• Ensure proper training for staff on how to conduct accurate counts and handle discrepancies.

Reconciliation:

• Compare physical counts with system counts and resolve any differences or discrepancies (e.g., through adjustments, investigations, or inventory write-offs).
• Coordinate with the finance or accounting team to reflect discrepancies in financial reports, if necessary.

Reporting
:

• Document and report the results of the physical count, highlighting areas of concern, discrepancies, and required actions.
• Track the inventory variance and determine its root cause (e.g., theft, damage, recording errors).

Cycle Counts:

• Instead of performing a full physical count, implement cycle counting in which a smaller portion of the inventory is counted regularly. This can help identify problems before they affect the overall inventory.

Audits and Compliance:

• Ensure adherence to internal and external audit processes regarding inventory control.
• Ensure compliance with company policies and regulations

Monitoring 3PP Locations:

• ensuring that the SAP system accurately reflects the external 3PP locations and their relevant details.

3PP Location Setup in SAP
:

• Ensure that 3PP locations (e.g., third-party warehouses, distribution centers) are accurately configured in the SAP system.
• Establish proper location-specific information in the material master data for external warehouses or manufacturing sites, such as stock levels, lead times, handling methods, vendor status and storage capabilities,

Maintain Vendor Master Data
:

• Ensure that 3PPs are set up in the 
  vendor master data
   within SAP, with correct details on their capabilities, location, pricing agreements, and delivery terms.

Define Movement Types for 3PP Locations
:

• Configure movement types in SAP for inventory transactions involving 3PPs, such as goods receipts, goods issues, stock transfers, and returns. Ensure that stock movements between the internal organization and 3PP locations are accurately tracked in SAP.
• Assigned person to create IBAS locations.
• Assigned person to collab with the vendor and finance if needed if the locations need to deactivate
• Assigned person to update the master file tracker and report monthly.
• Assigned person to create Material Code in Material Master and update as needed.