Administrative Officer
5 hours ago
We are currently seeking a detail-oriented and proactive Administrative Officer to join our team in Quezon City. The ideal candidate will be responsible for managing daily administrative operations, supporting branch compliance processes, and ensuring smooth coordination of meetings, travel, and logistics. This role requires strong organizational skills and familiarity with local Philippine government procedures to drive operational efficiency.
Key Job ResponsibilitiesManage and execute the company's daily administrative tasks, including document filing, office supply management, and general administrative support.
Assist in processing license applications for branch offices, completing government registration procedures, and handling compliance-related tasks to ensure adherence to local regulations.
Coordinate internal and external meetings (e.g., scheduling, venue booking, meeting materials preparation) and arrange business travel (flights, accommodation, itineraries) for team members.
Provide logistics support for office operations, such as coordinating maintenance services and supporting employee onboarding administrative needs.
Fulfill other ad-hoc tasks and projects assigned by superiors in a timely and accurate manner.
Educational Background: College degree or above; major in Administrative Management, Business Administration, or a related field is preferred.
Work Experience: At least 3 years of proven experience in administration, office management, or a similar role.
Local Knowledge: Familiar with the processes of Philippine government agencies, including but not limited to BIR (Bureau of Internal Revenue), SSS (Social Security System), PhilHealth (Philippine Health Insurance Corporation), and Pag-IBIG Fund.
Technical Proficiency: Proficient in using office software (Microsoft Office Suite: Word, Excel, PowerPoint) and Google Workspace (Google Docs, Sheets, Calendar).
Soft Skills:
◦ Excellent communication and coordination skills, with the ability to interact effectively with internal teams and external stakeholders.
◦ Strong sense of responsibility, attention to detail, and problem-solving attitude.
◦ Good service awareness to support cross-departmental needs.
- Language Proficiency: Fluent in both English and Filipino (spoken and written). Proficiency in Mandarin Chinese is a significant plus.
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