Admin Officer

4 days ago

Taguig, National Capital Region, Philippines PMTC Management Consultancy Full time ₱300,000 - ₱450,000 per year

Duties & Responsibilities:

Office Management

  • In charge of office supply disbursement and replenishment.
  • Ensures that office equipment (e.g., AC cleaning, appliances, etc.) are maintained and cleaned regularly.
  • Coordinates with the cleaning crew to maintain cleanliness and orderliness in the office.
  • Oversees office facilities, equipment, and maintenance concerns.

Asset & Inventory Management

  • Maintains accurate records and logs of all office and HQ equipment.
  • Ensures proper documentation and approval when staff borrow equipment.
  • Monitors the return of borrowed items and checks functionality before re-stocking.
  • Conducts periodic inventory checks and reconciliations.

Travel & Transportation Management

  • Organizes travel arrangements for staff, including flight bookings, accommodations, and shipment logistics.
  • Disburses gas and toll fee budgets to drivers and ensures timely liquidation of expenses.
  • Monitors PMTC vehicle usage, maintenance schedules, and fuel consumption.
  • Reviews and processes Transport Requisition Forms (TRFs) submitted by staff, ensuring schedules are properly accommodated.

Administrative & Clerical Support

  • Answers phone calls, manages email inquiries, and directs correspondence to the right personnel.
  • Organizes appointments, meetings, and conference room bookings.
  • Prepares and maintains accurate filing systems (both physical and digital).
  • Drafts, formats, and reviews internal memos, reports, and other correspondence.

Support to Staff & Management

  • Assists other team members with administrative tasks and requirements.
  • Provides logistical and documentation support for company events, training, and activities.
  • Coordinates with external vendors and suppliers for office-related purchases and services.

Compliance & Documentation

  • Ensures proper documentation of office records, reports, and logs.
  • Assists in compliance-related administrative tasks as required by company policies and local regulations.
  • Supports HR and Finance teams with administrative needs (e.g., routing of forms, maintaining records, assisting with onboarding logistics).

Qualifications:

  • Bachelor's degree in Business Administration, Office Management, or related field.
  • At least 1–2years of relevant experience in office administration or similar roles.
  • Strong organizational and multitasking skills with attention to detail.
  • Proficient in Google Suite and other office productivity tools.
  • Excellent communication and interpersonal skills.
  • Ability to work independently, handle confidential information, and manage multiple priorities.
  • Strong problem-solving skills and initiative to improve office operations.

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