Admin Operations Assistant

2 weeks ago

Paranaque City, Calabarzon, Philippines 312e08ee-261c-49de-9105-5feb9d45ed60 Full time ₱18,000 - ₱20,000 per year

Job Description

We are seeking an Administrative Operations Assistant to provide critical support to multiple branch locations, ensuring consistency, compliance, and smooth administrative operations across our network. This role acts as a central point of coordination for administrative, logistical, and operational needs emanating from our different branch offices. The Assistant is responsible for executing and standardizing key administrative processes, facilitating communication between headquarters (or central management) and the branches, and assisting with tasks related to human resources, facilities, and supply chain management at the branch level. Ultimately, the Administrative Operations Assistant is essential for maintaining operational efficiency and consistency across all branch locations, directly contributing to overall productivity and adherence to company standards.

Requirements

  • Bachelor's degree in Business Administration, Office Administration, or any related field
  • At least 1 (one) year of work experience
  • Internship or OJT experience in sales or customer support is a plus
  • Strong organizational and time management skills with excellent attention to detail
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with CRM systems is a plus
  • Strong written and verbal communication skills
  • Ability to multitask and work collaboratively in a fast-paced team environment

Key Responsibilities

  • erve as the primary administrative liaison between the central office and all branch locations. Collect, consolidate, and disseminate operational information, procedures, and updates to branch managers and staff.
  • Coordinate the regular distribution and replenishment of necessary administrative supplies, marketing materials, and non-inventory items to all branches. Manage the logistics for inter-branch transfers of documents or small equipment.
  • Assist branches with compiling and submitting regular operational reports (e.g., monthly activities, facility reports, training logs). Consolidate branch-level data for central review and analysis.
  • Assist with the administrative components of branch-level HR tasks, such as coordinating new employee onboarding packets, ensuring timecard submission compliance, and managing required training documentation.
  • Ensure that branch filing systems and administrative procedures align with centralized company standards and assist with preparing documentation required for internal or external branch audits.

Benefits

Comprehensive health coverage, performance-based salary adjustments, regularization pathway, professional growth opportunities, and company engagement activities.

Application Requirements

Please submit your most recent CV along with clear answers to the following questions:

  • What is your expected monthly gross salary range?
  • What is the earliest possible date you are available to start work?
  • Please provide your current, active mobile phone number and professional email address.
  • Are you willing to work fully on-site in Parañaque city, 6 days a week? (Yes/No)

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php18, Php20,000.00 per month

Benefits:

  • Company events
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Promotion to permanent employee

Application Question(s):

  • What is your expected monthly gross salary range?
  • What is the earliest possible date you are available to start work?
  • Please provide your current, active mobile phone number and professional email address.
  • Are you willing to work fully on-site in Parañaque city, 6 days a week? (Yes/No)

Work Location: In person

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