HR & Admin Supervisor

Qualifications:

• Bachelor's Degree in Human Resource Management, Psychology, Business Administration, or a related field.
• 5 years of experience in HR and/or administrative functions (supervisory level).
• Working knowledge of labor laws, government mandates (SSS, PhilHealth, Pag-IBIG), and basic HR operations.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Smart, quick, tech-savvy, and commands respect from others
• Strong business acumen and understanding of organizational operations.
• Excellent written and oral communication skills.
• Strong interpersonal skills and customer service orientation.
• Effective in planning, prioritizing, and organizing tasks.
• Skilled in problem assessment and problem solving.
• Strong attention to detail and accuracy in all deliverables.
• Flexible, adaptable, and able to adjust to shifting priorities.
• Proven ability to multitask in a fast-paced work environment.
• High level of dedication, integrity, and commitment to meeting the demands of a dynamic and high-growth environment.
• Knowledge of the Sprout Biometric System is a plus.

Job Summary:

The HR & Admin Supervisor provides day-to-day support across human resources and administrative functions of the company. The role is responsible in HR documentation, employee coordination, timekeeping, compliance, and ensuring smooth internal operations and office processes.

Key Responsibilities

A. Human Resource Support & Coordination

1. Recruitment and Onboarding

• Sourcing, screening, and scheduling of applicants.
• Coordinate job postings, job offers, and pre-employment requirements.
• Prepare contracts, NDAs, job descriptions, and onboarding documents.
• In charge of new hire orientation to exit process – process clearance, exit interview, quit claim, certificate of employment, and coordinating with accounting regarding employee final pay.

2. Employee Records and Compliance

• Preparation of Employee ID
• Maintain and update 201 Files and Employee Masterlist.
• Monitor employee attendance, leaves, tardiness, and overtime logs.
• Ensure timely filing and organization of timecards and HR documents.
• Help implement company policies and support compliance with labor laws.
• Update employees on any/all government-related issues and rulings as necessary

3. Compensation and Benefits

• Timekeeping and payroll coordination with accounting.
• Track leave balances, SSS/PhilHealth/HDMF contributions, and loans.
• Assist in monitoring compensation - ensuring internal equity & compliance and benefits, including checking monthly payments to government remittances such as SSS contribution and employee loan, HDMF Contribution, and employee loan, and Philhealth contribution.
• Assist in job analysis and update job descriptions as needed.

4. Performance and Development

• Monitoring & implementation of employee evaluations and performance reviews.
• Coordinate training schedules and assist in logistics for learning sessions.

5. Employee Relations and Engagement

• Organizing internal communications, bulletin board updates, and company events such as birthdays, holidays, and team building.
• Manage employee concerns and prepare necessary memos.
• Close collaboration and coordination with hospitals/clinics regarding medical examinations, HMO concerns, etc.

B. Administrative and Office Operations

1. Ensure the efficient daily operations of all administrative and office functions of Pura Beauty Inc.
2. Develop, update, and maintain company policies and procedures in coordination with the COO & President
3. Manage office supplies and inventory, coordinate with vendors, and always ensure the availability of necessary materials.
4. Oversee office and staff house maintenance, ensuring cleanliness, safety, and the proper functioning of appliances and equipment.
5. Maintain and safeguard company records, ensuring the confidentiality and proper organization of both digital and physical files.
6. Coordinate company schedules, meetings, travel, and accommodations; and assist in the preparation and distribution of memos, reports, and internal communications.
7. Handle general office tasks including filing, answering phones, operating printers/copiers, processing emails, and supporting other departments as needed.
8. Coordinate the renewal and safekeeping of company permits, licenses, certificates, and insurance (e.g., FDA LTO, product certifications, trademarks, CCIP membership, fire insurance), with assistance from legal or third-party agents.
9. Work with relevant departments to ensure compliance with agency contracts, rental agreements, and third-party service obligations.
10. Collaborate with Accounting and other departments to monitor the validity and timely renewal of business documents.
11. Deliver documents or reports off-site when necessary.
12. Monitor and report administrative progress to the COO and suggest improvements to internal office processes.
13. Support company-wide initiatives and contribute to team success by completing related tasks and special assignments as required.

C. Executive and Cross-Departmental Support

1. Provide administrative assistance to the COO and President, including scheduling, documentation, and project coordination.
2. Coordinate inter-departmental tasks, document routing, and approval processes.
3. Recommend & implement internal systems and improvements in HR & Administrative processes, subject to the approval of the COO and President
4. Maintain professionalism and strict confidentiality in handling sensitive company matters.

About Us:

Pura Beauty Inc. is a registered company located at Ruby Hall Building, Ruby Central Commissary, Seacom Compound, San Antonio, Sucat, Parañaque City.

The company operates under the brand For Keeps Clean Beauty Skincare, a proudly Filipino clean beauty brand offering 100% clean skin and body care products. Our formulations are simple, effective, non-toxic, and environmentally friendly, promoting a skincare routine that is safe and sustainable for everyone.

At For Keeps, we believe that clean beauty should be accessible to all, combining quality, transparency, and care for both people and the planet.