Procurement Assistant

4 days ago

Balintawak P, Philippines guzent inc. Full time ₱192,000 per year

· Implement office procurement procedures.

· Ensure that Purchase Requisitions received are with complete details and duly approved and with supporting documents.

· Canvass from multiple suppliers for every purchase requirement.

· Conduct necessary due diligence on new and current suppliers, fill out Supplier Accreditation Report.

· Select supplier with respect to quality, suitability, delivery history and pricing.

· Manage and document all incoming and outgoing items in the inventory—including but not limited to major equipment parts, seals, tools, accessories, and attachments.

· Ensure that all parts, purchased or taken from the equipment, are stored and labeled in a proper manner.

· Communicate and coordinate with local suppliers for the orders/requirements.

· Ensure that reported defects, discrepancies, substandard quality, or missing items in any orders of purchased items are properly documented and resolved promptly after conferring with supervisors.

· Expedite outstanding purchase orders and urgent requirements to ensure delivery schedules/requirements are met.

· Assist suppliers, couriers and forwarders in case of discrepancies in delivery/ shipping details.

· Submit all procurement-related documents—including, but not limited to, invoices, purchase orders, and delivery receipts—to the Accounting Department as required documentation for supplier payments.

· Prepare Payment Requests for all expenses incurred in every shipment e.g., trucking charges, etc.

· Monitor payment due dates for local suppliers and submit to Accounting for payment preparation.

· Assist in resolving invoice discrepancies/ variances raised by Accounts Payable (AP).

· Regularly update the PO Monitoring Report.

· Analyze purchasing and inventory data to identify trends and areas for improvement.

· Collaborate with other departments e.g. Operations, Sales and Rental to align with purchasing requirements.

· Forecast supply and demand to ensure inventory availability.

· Performs other tasks as assigned by his/her superior when necessary.

Job Type: Full-time

Pay: Php Php800.00 per day

Benefits:

  • Additional leave
  • Health insurance
  • Pay raise
  • Promotion to permanent employee
  • Staff meals provided

Work Location: In person

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