Documentation Assistant
5 days ago
Key Responsibilities
- Prepare and process export shipping documents (commercial invoices, packing lists, certificates of origin, bills of lading, etc.) in compliance with regulatory and customer requirements.
- Verify accuracy of export documentation to ensure compliance with international trade laws, incoterms, and company policies.
- Coordinate with internal departments (sales, logistics, finance, warehouse) to gather necessary shipment information.
- Liaise with freight forwarders, shipping lines, and customs brokers to ensure timely submission of documents.
- Maintain accurate records of all export shipments and documentation for audit and reporting purposes.
- Monitor shipment schedules and update stakeholders regarding documentation and shipping status.
- Support in resolving discrepancies or issues related to export documentation.
- Assist in ensuring compliance with export control regulations and company policies.
- Provide administrative support to the export/logistics team as required.
Qualifications & Skills
- Diploma or Bachelor's degree in International Business, Logistics, Supply Chain, or a related field preferred.
- 1–2 years of experience in export documentation, logistics, or shipping (fresh graduates with internships may be considered).
- Knowledge of export processes, Incoterms, and international trade regulations is an advantage.
- Strong attention to detail and accuracy in document handling.
- Good organizational and multitasking skills to meet deadlines.
- Proficiency in MS Office (Word, Excel, Outlook); experience with ERP/logistics systems is a plus.
- Strong communication skills and ability to work with cross-functional teams.
- Ability to work under pressure in a fast-paced environment.
Job Type: Full-time
Work Location: In person
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