Documentation Assistant

2 days ago

Manila Central Post Office P, Philippines Magsaysay Global Services, Inc. Full time ₱228,000 per year

Job Summary:

We are seeking a meticulous and detail-oriented Documentation Assistant to join our maritime agency. As a Documentation Assistant, you will play a vital role in ensuring accurate and efficient handling of documentation related to vessel operations, cargo shipments, and regulatory compliance. Your primary responsibility will be to organize, process, and maintain various types of documents to support smooth operations and compliance with maritime regulations. The ideal candidate will have strong organizational skills, attention to detail, and a working knowledge of maritime documentation procedures.

Job Responsibilities:

  • Receive, review, and process a variety of maritime documents
  • Verify the accuracy and completeness of documentation, ensuring compliance with relevant regulations, industry standards, and company policies.
  • Organize and maintain physical and electronic filing systems for efficient document retrieval and archiving..
  • Collaborate with internal teams, such as operations, recruitment, and compliance, to obtain and provide necessary documentation and information.
  • Update and maintain databases and records with current and accurate information.
  • Respond to inquiries and provide assistance to internal and external stakeholders regarding documentation requirements and procedures.

Job Qualifications:

  • Bachelor's degree in Business Administration or a related field.
  • At least 6 months experience as a Documentation Assistant, Administrative Assistant, or similar role, preferably in the maritime industry.
  • Familiarity with maritime documentation procedures, including knowledge of vessel operations is preferred
  • Strong organizational skills with the ability to prioritize tasks and handle multiple responsibilities effectively.
  • Attention to detail and accuracy in handling documentation, ensuring compliance with regulations and quality standards.
  • Excellent communication skills, both verbal and written, to effectively interact with internal teams and external stakeholders.
  • Ability to work collaboratively in a team environment while also being self-motivated and proactive.
  • Adaptability to work in a fast-paced environment with strict deadlines and changing priorities.
  • Proficient in MS Office is a must
  • Willing to work full time on site

Here's what makes working with us truly special:

Attractive Compensation: Competitive salary packages that reflect your expertise and dedication.

Fun and Inclusive Environment: A vibrant workplace culture where creativity is encouraged, ideas are celebrated, and collaboration is key. Enjoy regular team-building activities and social events.

Savings Program: Robust savings programs and other financial benefits to plan for your future.

Personal & Career Growth: Mentorship programs, clear career advancement paths and continuous learning opportunities powered by Learning & Development.

Healthy Work Environment: Access to wellness programs and resources for a supportive and healthy work environment.

Amazing Perks: Comprehensive health benefits and wellness programs for you and your family.

Job Type: Full-time

Pay: From Php19,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Work Location: In person

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