AU Project Administrator

2 weeks ago

Ortigas Metro Manila, Philippines Teamstaff Inc. Full time ₱1,200,000 - ₱2,400,000 per year

Duties & Responsibilities

  • Attending contract handovers with the Management and Operations teams
  • Manage job performance, for example, hours worked v hours claimed on the job
  • Report weekly on job performance
  • Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, authorizations and payment schedules
  • Understand the difference between contract line items and variations items and track paperwork accordingly
  • Maintain project/job cost trackers
  • Prepare, submit and reconcile claims and invoices, tracking payments and deadlines
  • Problem solve and figure out and respond to discrepancies
  • Ensure that as much cost as possible is captured, maximizing revenue and profit for the company
  • Prepare documentation and maintain records for delays, extensions of time and variations in line with contractual requirements
  • Prepare other documentation as required, such as timesheets etc
  • Investigate and resolve discrepancies. Ability to interrogate contractual claims and variations
  • Following up overdue debtor payments and other debtor related reconciliations as required
  • Assisting management in the tracking of project expenditure, assisting in project cost reporting and forecasting
  • Assistance with Bank Guarantee/Retention tracking
  • Liaising and effectively communicating with clients, subcontractors and the internal management team
  • Preparation of subcontract packages and subcontract administration
  • Receiving, collating, reviewing, preparing and submission of project time sheets and allocations
  • Develop and maintain strong relationships with key internal and external stakeholders
  • Maintain and develop client relationships with clear open and honest communication
  • Have a thorough understanding of contractual terms

Skills and Experience

  • 3-5 years claims experience in a similar claims background, with an understanding of commercial terms and conditions and experience in the same or a similar industry
  • Must have a demonstrated knowledge and understanding of preparing and submitting claims and seeing projects/jobs through from start to finish.
  • Knowledge and implementation of AS form of contracts
  • Strong commercial acumen, communication and negotiation skills
  • Ability to make quick, clear and concise decisions
  • Ability to build constructive and proactive relationships with all project team members including subcontractors, clients and consultants.
  • Management of payment claims, variations and correspondence.
  • Ability to work with a sense of urgency against competing deadlines
  • Sound organisational and time management skills with a high attention to detail
  • Knowledge of client systems such as Ariba, SAP, Oracle, Aconex, TeamBinder etc,.
  • Willing to work in 3 months onsite, and hybrid afterwards setup, at least 2X WFH per week
  • Can start ASAP once hired

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