Data Entry Specialist

Nao Medical is a rapidly growing multispecialty, multi-site, and AI-infused healthcare practice committed to delivering exceptional and affordable care. With over 13 years of service and more than one million patients cared for, we continue to break down barriers, champion health equity, and bring value-based care to every community we serve.

Our AI-first operating model and proprietary technology support clinicians and improve patient outcomes, making us one of the most innovative healthcare providers in New York.

Join us and help transform healthcare, Nao.

We are seeking a full-time Data Entry Specialist who can maintain accurate, organized, and high-quality patient records. This role is ideal for someone who is detail-oriented, reliable, and able to manage administrative and back-office tasks with consistency and precision.

This position is long-term and performance-based. The selected candidate must be flexible and willing to be reassigned to different departments depending on manpower needs.

• Long-term, remote role with growth opportunities
• Be part of an innovative, mission-driven organization
• Work with supportive and collaborative teams
• Help improve patient care through accurate documentation and data integrity

Data & Documentation Management

• Perform accurate and efficient data entry for patient records and internal documents
• Maintain up-to-date information in our systems, ensuring consistency and accuracy
• Organize, categorize, and update records following established guidelines
• Conduct regular data quality checks to ensure the reliability of information

Administrative & Back-Office Support

• Assist with sorting, updating, and polishing documents
• Support general administrative workflows
• Collaborate with team members to resolve data discrepancies or documentation issues

Systems & Tools

• Utilize Google Workspace tools, especially Google Sheets and Google Docs
• Learn and use EMR systems such as eClinicalWorks (ECW) or similar platforms (preferred but not required)
• Uphold strict data privacy and confidentiality standards

Experience and Qualifications:

• At least 1 year of experience in data entry, administrative support, or a related field
• Proficient in Google Workspace (Google Sheets and Google Docs)
• Strong organizational skills with excellent attention to detail
• Ability to work independently and meet deadlines
• Familiarity with ECW or other EMR systems is preferred but not required
• Strong communication skills and willingness to collaborate with remote teams
• Willing to be reassigned to other departments depending on company needs

Schedule Requirements:

• Ability to work using Eastern Time, from 9:00 AM - 5:00 PM, Monday-Friday

Technical Requirements:

• Reliable wired internet connection (100 Mbps minimum).
• Computer/laptop with Intel Core i5 or Ryzen 5 processor, 8GB RAM minimum, and 128GB free storage.
• Dual-screen setup preferred for enhanced productivity.
• Operating system: Windows 10 or macOS (latest version).
• Clear webcam (1080p or higher resolution) and microphone for communication.
• Backup systems for electricity and internet outages.

Benefits:

• Competitive Incentive model: Eligibility for performance-based incentives after the probationary period
• Remote Work with Earned Flexibility: This is a fully remote role. Once you demonstrate strong performance and reliability, you may be granted greater flexibility in managing your schedule and work hours
• Paid Time Off (PTO)

At Nao Medical, we're revolutionizing healthcare by blending cutting-edge technology with heartfelt, personalized care. Over the past 13 years, we've proudly served more than a million New Yorkers at our various locations.

Our mission is simple: provide accessible, quality care tailored to each patient's needs through our multi-specialty practice. We're breaking down barriers, championing health equity, and delivering value-based care to create healthier communities.

Experience the Nao Medical difference. Join us in transforming healthcare, Nao

Experience and Qualifications:

• At least 1 year of experience in data entry, administrative support, or a related field
• Proficient in Google Workspace (Google Sheets and Google Docs)
• Strong organizational skills with excellent attention to detail
• Ability to work independently and meet deadlines
• Familiarity with ECW or other EMR systems is preferred but not required
• Strong communication skills and willingness to collaborate with remote teams
• Willing to be reassigned to other departments depending on company needs

Schedule Requirements:

• Ability to work using Eastern Time, from 9:00 AM - 5:00 PM, Monday-Friday

Technical Requirements:

• Reliable wired internet connection (100 Mbps minimum).
• Computer/laptop with Intel Core i5 or Ryzen 5 processor, 8GB RAM minimum, and 128GB free storage.
• Dual-screen setup preferred for enhanced productivity.
• Operating system: Windows 10 or macOS (latest version).
• Clear webcam (1080p or higher resolution) and microphone for communication.
• Backup systems for electricity and internet outages.

Full-time Data Entry Specialist – Remote. Maintain accurate patient records, support admin tasks, proficiency in Google Workspace, performance-based incentives.