Executive Assistant

2 days ago

Philippines Hireframe Full time $40,000 - $60,000 per year

We are seeking a proactive and detail-oriented Executive Assistant to support the daily operations of a fast-paced marketing agency. This role is ideal for someone who thrives in a dynamic, remote environment and can manage both administrative tasks and marketing support initiatives.

The ideal candidate is communicative, organized, and quick to learn through self-guided resources, including video-based training.

Responsibilities

Administrative Support

  • Manage and organize executive calendars, schedule meetings, and coordinate appointments.
  • Handle email correspondence, draft client and internal communications, and ensure timely responses.
  • Prepare reports, presentations, and marketing materials with accuracy and professionalism.
  • Maintain organized digital filing systems for documents and marketing assets.

Project Coordination

  • Track project deadlines and deliverables to ensure timely execution of marketing campaigns.
  • Collaborate with creative teams, content writers, and account managers to streamline workflows.
  • Assist in delegating tasks and following up on progress to ensure accountability.

Client Communication

  • Serve as a liaison between clients and internal teams to manage communications and meet client needs.
  • Schedule and coordinate client meetings, prepare agendas, and document meeting notes.

Marketing Support

  • Assist in creating and scheduling social media posts across multiple platforms.
  • Support email marketing campaigns through content drafting and performance tracking.
  • Conduct market research to identify industry trends, competitor activities, and new opportunities.

Data & Reporting

  • Update and manage CRM systems with client records and communication history.
  • Compile and analyze marketing performance metrics to support strategy development.
  • Assist with budget tracking and expense reporting for marketing initiatives.

Requirements

  • Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role within a marketing agency.
  • Strong organizational and multitasking skills with a keen attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency with Google Workspace, Microsoft Office Suite, and project management tools (e.g., Asana, Trello).
  • Experience using CRM systems such as HubSpot or Salesforce.
  • Familiarity with email marketing tools (e.g., MailChimp, Constant Contact).
  • Basic understanding of digital marketing concepts, including SEO and social media management.
  • Ability to learn quickly through video tutorials and work independently with minimal supervision.
  • Comfortable using platforms such as HubSpot and Slack.

Benefits

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:

  • Permanent remote work flexibility
  • Paid Time Off
  • Health Maintenance Organization (HMO) coverage
  • Annual performance bonuses
  • Dedicated coaches offer an extra channel of support and skill-building
  • Opportunities for professional growth

At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.

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