Executive Assistant

4 days ago

Philippines FIS Full time ₱46,000 per year

Executive Assistant

  • Job Type: Part-Time (30 hours per week)
  • Work Hours: Monday to Friday, 8:00 AM to 2:30 PM EST, with a 30-minute break
  • Salary: $800 per month

Qualifications:

  • Proven experience as an Executive Assistant, Virtual Assistant, or similar role.
  • Strong written and verbal communication skills. ENGLISH
  • High proficiency with office tools (MS Office, CRM systems, Excel)
  • Comfortable working with AI productivity tools (like ChatGpt, Perplexity, Claude).
  • Strong organizational and documentation skills.
  • Ability to prioritize tasks and manage multiple deadlines.
  • High degree of integrity, honesty, and discretion.

Key Responsibilities:

  • Email & Inbox Management – Monitor, organize, and draft responses; prioritize urgent communication for CEO review.
  • Calendar & Schedule Management – Coordinate and optimize CEO's calendar, book meetings
  • Travel & Itinerary Coordination – Research, book, and manage logistics for flights, hotels, and ground transportation.
  • Expense Management – Track, record, and reconcile expenses; prepare monthly reports.
  • CRM Management – Update CRM entries, track client interactions, log sales activities, and ensure accurate data.
  • Documentation & Reporting – Draft, edit, and organize key documents, presentations, and business reports.
  • Meeting Support – Attend or listen to recorded meetings; take detailed notes, highlight key decisions, and define action steps.
  • Action Item Tracking & Follow-ups – Monitor commitments, deadlines, and ensure timely follow-up with stakeholders.
  • Summarization & Briefing – Create concise summaries of lengthy documents, emails, or discussions for quick CEO review.
  • AI Tool Utilization – Use AI tools for drafting, research, document generation, and productivity optimization.
  • Confidentiality & Integrity – Handle sensitive information with the highest degree of discretion and trustworthiness.
  • General Executive Support – Anticipate needs, keep the CEO organized, and ensure smooth daily operations.

Job Type: Part-time

Pay: Php45, Php46,000.00 per month

Expected hours: 30 per week

Benefits:

  • Work from home

Language:

  • English (Preferred)

Work Location: Remote

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