Executive Assistant
4 days ago
Executive Assistant
- Job Type: Part-Time (30 hours per week)
- Work Hours: Monday to Friday, 8:00 AM to 2:30 PM EST, with a 30-minute break
- Salary: $800 per month
Qualifications:
- Proven experience as an Executive Assistant, Virtual Assistant, or similar role.
- Strong written and verbal communication skills. ENGLISH
- High proficiency with office tools (MS Office, CRM systems, Excel)
- Comfortable working with AI productivity tools (like ChatGpt, Perplexity, Claude).
- Strong organizational and documentation skills.
- Ability to prioritize tasks and manage multiple deadlines.
- High degree of integrity, honesty, and discretion.
Key Responsibilities:
- Email & Inbox Management – Monitor, organize, and draft responses; prioritize urgent communication for CEO review.
- Calendar & Schedule Management – Coordinate and optimize CEO's calendar, book meetings
- Travel & Itinerary Coordination – Research, book, and manage logistics for flights, hotels, and ground transportation.
- Expense Management – Track, record, and reconcile expenses; prepare monthly reports.
- CRM Management – Update CRM entries, track client interactions, log sales activities, and ensure accurate data.
- Documentation & Reporting – Draft, edit, and organize key documents, presentations, and business reports.
- Meeting Support – Attend or listen to recorded meetings; take detailed notes, highlight key decisions, and define action steps.
- Action Item Tracking & Follow-ups – Monitor commitments, deadlines, and ensure timely follow-up with stakeholders.
- Summarization & Briefing – Create concise summaries of lengthy documents, emails, or discussions for quick CEO review.
- AI Tool Utilization – Use AI tools for drafting, research, document generation, and productivity optimization.
- Confidentiality & Integrity – Handle sensitive information with the highest degree of discretion and trustworthiness.
- General Executive Support – Anticipate needs, keep the CEO organized, and ensure smooth daily operations.
Job Type: Part-time
Pay: Php45, Php46,000.00 per month
Expected hours: 30 per week
Benefits:
- Work from home
Language:
- English (Preferred)
Work Location: Remote
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