Executive Assistant

2 days ago

Philippines REMOTE STAFF, INC. Full time $40,000 - $60,000 per year

JO 15947 | Executive Assistant

Job Status:Full-Time (40 hours/week)

Work Schedule: Monday to Saturday 6:00 AM - 3:00 PM Canadian Time (8:00 PM - 5:00 AM Philippine Time)

Why Choose Remote Staff?

  • 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
  • 17+ years in the remote work industry. We've helped more than 8K Filipinos establish virtual careers with international clients since 2007.
  • Competitive and negotiable compensation (depending on skill level & experience)
  • 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Key Responsibilities

  • Manage and maintain the executive's calendar, appointments, and meetings
  • Handle inbox management, including sorting and prioritizing emails and responding on behalf of the executive when appropriate
  • Draft and format documents, proposals, and communications for internal and external use
  • Coordinate with clients, partners, and vendors on behalf of the executive
  • Assist in managing mortgage application pipelines and follow-up communications with clients
  • Perform CRM updates and maintain accurate client records
  • Organize digital files and folders using Google Drive or other cloud-based tools
  • Handle personal tasks as needed (email management, reminders, personal appointments, etc.)
  • Track tasks, deadlines, and projects using task management tools
  • Other ad hoc administrative duties as needed

Qualifications

  • At least 2 years of experience as a virtual assistant, executive assistant, or in a similar remote support role
  • Excellent communication skills in English (both written and verbal)
  • Strong organizational skills and high attention to detail
  • Ability to work independently and handle multiple tasks with minimal supervision
  • Proficient with Google Workspace (Docs, Sheets, Calendar, Gmail, Drive)
  • Familiarity with CRM platforms (Velocity or any other similar)
  • Experience in the mortgage, financial, or real estate industry in Canada is a plus. required
  • Social Media Management

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations

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