Executive Assistant

Company Overview

We're a fast-growing digital marketing agency working with both our in-house brands and amazing client accounts in real estate, e-commerce, franchising, and high-ticket products. With our team expanding quickly, we need someone who can help keep everything running smoothly behind the scenes.

We're looking for an Executive Assistant who is detail-oriented, reliable, and proactive. If you love organizing tasks, managing schedules, preparing documents, and making sure nothing falls through the cracks, you might be the perfect fit for this role.

Responsibilities

• Provide direct administrative support to the CEO and management team
• Manage calendars, appointments, meetings, and travel arrangements
• Organize documents, files, and digital assets in a structured and accessible way
• Handle emails, messages, and communications on behalf of management
• Prepare and send client invoices via email, track payments, and follow up when necessary
• Reach out to clients for coordination, follow-ups, and updates
• Assist in creating proposals and pitch decks for clients and prospects
• Use Canva to create reports, pitch decks, and simple proposals (templates provided)
• Assist in preparing additional reports, presentations, and meeting notes
• Coordinate with different departments (marketing, sales, operations) for alignment
• Monitor deadlines, track progress of projects, and follow up with team members
• Perform research tasks and prepare briefs when needed
• Maintain confidentiality of sensitive information at all times

Qualifications

• Minimum 1–2 years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong organizational and multitasking skills
• Must be OC and have a keen eye for details (perfectionist personality is a plus)
• Excellent written and verbal communication skills (English and Tagalog)
• Must know how to use Canva to create reports, pitch decks, and simple proposals (templates provided)
• Proficient in Google Workspace (Docs, Sheets, Slides, Drive) and Microsoft Office
• Familiarity with task/project management tools (ClickUp, Notion, Trello, or similar) is a plus but not required
• Must be knowledgeable in AI prompting (experience with ChatGPT is required, using a ChatGPT Pro account is a big plus)
• Ability to prioritize tasks and work independently with minimal supervision – being proactive is a strong plus
• Trustworthy, professional, and able to handle confidential information responsibly
• Must have a personal laptop/PC and stable internet connection
• Preferably based in Metro Manila

Job Details

• Job Type: Full-time, dedicated role
• Work Schedule: Monday to Saturday, 1:00 PM – 10:00 PM (8-hour shift)
• Location: 100% Work From Home (remote)
• Compensation: ₱18,000 – ₱25,000 per month, with potential bonuses for performance

Benefits

• Company events
• Opportunities for promotion
• Promotion to permanent employee
• Direct mentorship and close working relationship with agency leadership
• Training and ready-to-use templates for reports, proposals, and pitch decks

Job Types: Full-time, Fresh graduate

Pay: Php18, Php25,000.00 per month

Benefits:

• Company events
• Flexible schedule
• Opportunities for promotion
• Pay raise
• Work from home

Application Question(s):

• Do you have previous experience as an Executive Assistant or Administrative Assistant?
• What tools or systems have you used for task or schedule management?
• Do you have experience preparing invoices, proposals, or pitch decks?
• Are you knowledgeable in AI prompting and have you used ChatGPT for work tasks?
• Do you know how to use Canva to create reports, pitch decks, and proposals using templates? (Yes/No)
• Are you currently using ChatGPT Pro? (Yes/No)
• Where are you currently based/located?
• Why do you want to work as an Executive Assistant with our digital marketing agency?
• Do you have your own laptop/PC and a stable internet connection? (Yes/No)
• Are you able to work full-time WFH, Monday to Saturday? (Yes/No)

Education:

• Elementary/ Primary school (Preferred)

Work Location: Remote