Senior Accounts Payable Coordinator
23 hours ago
Key Responsibilities
- Ensure vendor invoices and travel & entertainment expenses comply with the Grants of Authority approval process, are accurately coded to the correct general ledger accounts or client/matter numbers, recorded in the appropriate accounting period, and paid according to the terms outlined on tax-compliant invoices.
- Conduct compliance checks on travel and entertainment expenses, ensuring each report includes proper documentation and necessary approvals as per Company policies.
- Process bank transfer requests, including obtaining foreign currency when required.
- Support audit requirements by preparing sample data requested by the Tax and other internal departments.
- Handle and resolve various routine internal and external inquiries related to account status, including addressing discrepancies and communicating resolutions.
- Maintain regular correspondence and coordination with the Accounts Payable Team based in the Tampa Office and other local offices.
- Assist with the onboarding and training of new team members.
- Contribute to the documentation and continuous improvement of Accounts Payable policies, procedures, and workflows.
- Support the migration of processes from local offices to the Manila site.
- Help in the allocation of received invoices and expense reimbursement requests from shared mailboxes and dashboards to appropriate team members.
- Conduct quality reviews of processed vendor invoices and expense reimbursements.
- Perform other duties as assigned by management in support of the Firm's operations.
Qualifications
- Bachelor's degree in Accountancy or Finance
- 3–5 years of experience in Accounts Payable or general accounting preferred
- Prior experience in a BPO or Shared Services environment is an advantage
- Strong attention to detail and accuracy
- Effective verbal and written communication skills in English
- Proficiency in Microsoft Excel and other MS Office applications
- Ability to work effectively under pressure and meet deadlines
- Highly self-motivated with strong interpersonal skills
- Collaborative team player
- Willing to work on rotating shifts and provide weekend support as needed
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