Accounts Payable Associate

4 days ago

Makati City, National Capital Region, Philippines FABTECH GROUP OF COMPANIES Full time ₱800,000 - ₱1,200,000 per year

Job Description:

The Accounts Payable Associate supports the accounts payable function by handling invoice processing, data entry, and payment preparation. This role is responsible for assisting with vendor communications, resolving discrepancies, and ensuring timely and accurate financial transactions in alignment with company policies.

Duties and Responsibilities:

*Receiving of Payable documents (Supplier Invoices/ Billings/ Reimbursements/ Liquidation/ Cash Advance Requests) from Requestors - performs initial verification for the validity of documents

*AP Invoice Entry & Verification

  • Accurately inputs invoices into the system and verifies details against purchase orders and receipts.

  • Payment Processing

  • Preparation of Check Voucher and printing of checks

  • Preparation and Printing of 2307

  • Transmittal of Check vouchers and checks to Treasury Issue Escalation

  • Identifies and escalates discrepancies or issues to the AP Team Lead for resolution.

*Administrative Support

– Assists in maintaining vendor records and supporting financial reporting tasks such as tracking advances subject to liquidation and coordinating with the respective team to ensure timely settlements, scanning of processed Non-Trade Spending documents, monitoring of progress billings of subcontractors and ensures applicable deductions are accounted for and requirements prior to preparation of payments are complied, and other accounts payable related tasks that may be needed from time to time.

Qualifications:

  • Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
  • At least 1 year of experience in Accounts Payable or a general accounting function (fresh graduates with relevant internships may be considered).
  • Familiarity with accounting systems and ERP platforms (e.g., SAP, Oracle, QuickBooks) is a plus.
  • Strong attention to detail and high level of accuracy.
  • Good understanding of basic accounting principles and AP processes (e.g., invoice processing, 3-way matching, payment scheduling).
  • Proficiency in Microsoft Excel and other MS Office applications.
  • Ability to manage time effectively, prioritize tasks, and meet deadlines.
  • Strong organizational and problem-solving skills.
  • Good communication and interpersonal skills.
  • Integrity and ability to handle confidential information.
  • Preferred: Knowledge of tax regulations related to payables (e.g., VAT, EWT).
  • Preferred: Experience working in a fast-paced or high-volume AP environment.

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