Chief Accountant

Specific Duties and Responsibilities:

1. Ensuring that all accounting transaction are performed correctly on time by reviewing, checking and correcting all transactions, reports (Check Vouchers, Journal Vouchers & Petty Cash Vouchers) and schedules forwarded by the staff:

2. SFR Bookkeeper

3. Investment and Budget Coordinator
4. Disbursement Bookkeeper
5. General Bookkeeper
6. Accounts Receivable Bookkeeper
7. Cashier

8. Accounting Assistant

9. Verifies, check and validates check vouchers and supporting documents to ensure accuracy and correctness of charges and amount in the GL (Comptroller)

10. Validates Check Vouchers, Journal Vouchers and Petty Cash Vouchers uploaded to GL System.

11. Assume the uploading of payment to faculty, staff, suppliers, bill and government payment in the absence of the Budget Coordinator.

12. Perform cancellation and or edit OR due to erroneous transaction, double OR entry or due to insufficient fund.

13. Recommends and prepare Accounts Receivable Procedure, Petty Cash Fund, Scheduled release date of payments to Suppliers, Charging of Cancellation Fee and Stale Check Fee to Suppliers and employee, Stale Check monitoring, Daily Cash Report, DCCR. (Comptroller)

14. Provide and enhance forms for proper monitoring of Request for Check Voucher (RCV) forms, Petty Cash Voucher (PCV), Fixed Assets Forms, Promissory Note (PN), Liquidation Form

15. Create a new Department in a Division in the GL System and create a new Subsidiary account for new faculty and staff who are requesting advances for liquidation monitoring and also for new suppliers for withholding of tax.

16. Review the submitted monthly payroll report per Division (BED, HED, CSD & AUXI), ensure that any adjustment in rates is accompanied by PAN, ensure and correct proper charging of expenses to Division. (Comptroller)

10.Placed excess funds to major banks and negotiate for a higher interest rate and monitor placement on a monthly or for a longer period. (Comptroller)

1. Prepare schedule of interest earned per month and per annum (Comptroller)

2. Monthly Bank Reconciliation

3. Prepare RCV, Prepare schedule for monitoring of beneficiaries and expenses of SPA (confidential), Calamity and Outreach fund

4. Set-up and monitor Accounts Payable subsidiary account requested by Division. Ensure that no payment will be released if there is a deficit or negative balance on the collection. Notify Division for accounts with deficit balances.

5. Recognize if there is an Income generated from the Payable being set-up

6. Ensure that no payment will be released if there is a deficit or negative balance and notify the Division concern

7. Prepare analysis of distribution of Tuition Fee Increase for BED and HED (Comparative SY) ensure completeness of documentation, submit on time Request for Tuition and Other Fees (Miscellaneous, Other and Depository Fees) Increase. DEPED and CHED documents including confidential files can be provided only to the President and VP-Finance. (Comptroller)

8. Prepare analysis, ensure completeness of documentation and submit on time to CHED the request for (TOSFI) Tuition and Other School Fee Inc. utilization of Actual Tuition Fee Increase (Comparative SY). (Comptroller)

9. Provide detailed analysis (BS and P&L) of data needed as per requirement of PCNC to ensure NGO renewal & BIR Certification for Donation. Additional task assumed last 2017.

10. Provide detailed analysis (BS and P&L) of data needed by PSA (formerly NSO) annually.

11. Provide PSA quarterly data of main source of revenue & other source of income.

12. Ensure compliance with the latest ruling of BIR, no pending cases and provide all the requirements needed to ensure that the AC maintain its Tax-Exempt Status;

13. Part of the committee in reviewing the budget submitted by Division, mentor the Budget Coordinator with regards to Budget analysis;

14. Assume the preparation of Budget Performance in the absence of the Budget Coordinator.

15. Liase with the external auditors. Assure that there are no Audit findings, ensure compliance with all the requirements (BS & P & L schedules) needed by the external auditor are provided during audit period.

16. Prepare updated BS & P&L schedules needed by Management and auditor for annual monitoring.

17. Assumed responsibility for other task as needed during the absence or resignation of staff.

18. Monitor and mentor newly hired bookkeeper/s on their new task.

19. Performs other tasks as assigned from time to time by the immediate head.

Minimum Qualification

• Graduate of BSC or BSBA major in Accountancy
• Certified Public Accountant
• With at least three (3) years of relevant work experience
• Computer literate
• Must be analytical, organized, detail oriented and can relate well with others
• Must be able to handle confidential matters